Coordinator

Newbury (Hybrid) | Full-time | 37.5 hours per week

We’re seeking a highly organised and proactive Project Coordinator to join our Vodafone team, supporting the successful delivery of a major telecommunications programme.

This is an excellent opportunity for an experienced coordinator who enjoys managing multiple priorities, working with a range of stakeholders and ensuring that projects remain organised and on track.

You’ll work closely with project managers, internal departments, customers and suppliers to monitor programme milestones, maintain accurate project data and help drive activities through to completion.

The Role

As a Project Coordinator, you will support the coordination and administration of activities across the Clarke Vodafone programme. Reporting to the Assistant Project Manager, you will monitor key milestones, track progress and ensure that accurate information is recorded across internal and customer systems.

You’ll act as an important point of contact for internal teams, suppliers and customers, helping to obtain approvals, resolve data issues and ensure activities are completed in line with agreed service levels, quality standards and programme timescales.

Some travel to other UK offices may be required, along with occasional late or weekend working.

Key Responsibilities

• Coordinate activities associated with the Vodafone programme and support its successful delivery.
• Monitor key project milestones and proactively drive activities through to completion.
• Ensure internal and customer service levels, quality standards and timescales are met.
• Communicate with customer contacts to request document approvals, financial approvals and other information.
• Attend customer meetings online and in person, providing updates and maintaining awareness of project progress.
• Build and maintain positive working relationships with customers, suppliers and internal stakeholders.
• Coordinate external suppliers whose activities contribute to the achievement of programme milestones.
• Maintain accurate and up-to-date project data across internal and external systems.
• Work with the Assistant Project Manager and other specialists to ensure project information is updated in real time.
• Identify gaps or inconsistencies in project data and drive the required corrections.
• Ensure surveys, drawings, handover packs and other finance-related activities are completed accurately and within agreed timescales.
• Record completed milestones correctly to support timely customer billing and supplier payments.
• Work collaboratively with teams across Acquisition, Planning, Design, Build, Build Support, Commercial and Administration.
• Ensure all activities are completed in accordance with customer requirements and Clarke guidelines.
• Continually identify opportunities to improve processes and the way the team operates.

What We’re Looking For

Essential

• Previous experience in an administration or coordination role.
• Advanced IT skills, including strong competency across Microsoft Office.
• Experience of managing and developing effective and efficient processes.
• Excellent written and verbal communication skills.
• Strong organisational skills and a methodical approach to work.
• Ability to manage competing priorities while maintaining excellent attention to detail.
• Confidence communicating with customers, suppliers and internal stakeholders.
• Ability to work under pressure and take responsibility for assigned activities.
• A flexible approach with the ability to adapt to changing business and customer requirements.

Desirable

• Previous experience within the mobile telecommunications industry.
• Familiarity with customer tools and project systems, including Site Tracker, Sitelopedia, Remedy and Siterra.
• Experience using web-based databases and project-tracking systems.

Skills & Attributes

• Highly organised, methodical and detail-focused.
• Proactive and willing to take ownership of tasks.
• Able to manage multiple and sometimes conflicting priorities.
• Confident working under pressure and meeting deadlines.
• Flexible and adaptable when priorities change.
• Collaborative team player who works effectively across different departments.
• Strong customer-facing and internal communication skills.
• Able to build effective working relationships internally and externally.
• Confident presenting information and using Microsoft Office applications.

Please note that Clarke Telecom does not provide visa sponsorship for this position. Candidates must already have the legal right to work and be fully compliant to work in the UK.

About Us

Clarke Telecom is a leading provider of end-to-end wireless telecoms network infrastructure services. We manage every aspect of a project, ensuring that each site is optimised to its full potential. As technology evolves, so do our services, allowing us to stay at the forefront of the industry and remain the UK’s premier wireless telecommunications infrastructure provider.

In addition, Clarke Connect, our dedicated division, specialises in providing tailored connectivity solutions to meet the growing demands of modern communication networks. Together, Clarke Telecom and Clarke Connect work seamlessly to deliver innovative and reliable services to our clients.

Apply as soon as possible – interviews will be conducted on a rolling basis, and this vacancy may close earlier than the stated deadline.