Coordinator, Contract Management and Operations

Title: Coordinator, Contract Management and Operations

Industry: Entertainment

Location: Los Angeles, CA

Duration: 3 months

Responsibilities

• Manage contract workflows across licensed categories, regions, and business units, ensuring timely approvals, accurate data, and compliance with business, finance, and legal requirements.
• Review and validate Deal Memos in Salesforce and contract setups in License Maestro, including deal structures, amendments, rights, and restrictions.
• Guide Account Executives on submission requirements; resolve documentation, compliance, Zendesk, and financial setup issues.
• Maintain renewal dashboards and trackers, coordinate with Sales on expiring contracts, and provide status updates.
• Troubleshoot system and data issues with IT, System Operations, and offshore teams; support UAT, system enhancements, data cleanup, process improvements, and training initiatives.

Requirements

• 3–5 years of licensing industry experience, preferably in legal affairs, accounting, or operations.
• Strong knowledge of contract language, licensing practices, financial structures, and accounting principles; royalty accounting experience preferred.
• Experience with Salesforce, contract management systems, and operational workflows.
• Advanced Excel skills, including PivotTables and VLOOKUP/XLOOKUP, plus proficiency in Word, Outlook, and PowerPoint.
• Strong analytical, problem-solving, organizational, communication, and project management skills; bachelor’s degree in Business, Finance, Project Management, or a related field preferred.

Skills

• Contract Management
• Licensing Operations
• Salesforce
• License Maestro
• Royalty Accounting
• Advanced Excel
• UAT Testing
• Data Integrity
• Process Improvement
• Cross-Functional Collaboration

Hourly rate is commensurate with experience and is an estimated range provided by WorkGenius.

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