Coordinator, Delivery

Company description:

About VIDA

The Victorian Infrastructure Delivery Authority (VIDA) is a specialist project delivery organisation, responsible for delivering Victoria's major transport, health and community safety infrastructure program.

This multi-disciplinary program includes more than 200 projects including the North East Link, removing level crossings, Melbourne Airport Rail Stage 1, new and upgraded hospitals specialist programs such as the early parenting centres expansion and upgrade program and community safety projects including Corrections and Emergency Services.

The unprecedented program of works brings together expert skillsets to deliver crucial health, community safety, and major transport projects, and ensures that operations are streamlined and efficient while delivering better outcomes for Victorians. Led by the Director-General, VIDA is comprised of the five project offices, VIDA Road, VIDA Rail, VIDA Health VIDA Metro and VIDA Community Safety. VIDA is established as an Administration Office under the Public Administration Act 2004 as a specialist organisation.

Job description:

About VIDA Health

VIDA Health (Victorian Health Building Authority) is responsible for the rollout of the Victorian Government's multi-billion-dollar health capital projects. We're delivering world-class health facilities across Victoria including new public hospitals and emergency care, community health services, ambulance branches, residential aged care and mental health facilities. VIDA Health also provides technical support across engineering, property, asset management and environmental sustainability disciplines.

The Opportunity

We are seeking a highly organised and proactive Coordinator, Delivery to join VIDA Health.

Reporting into the Team Lead, Delivery, this role plays a critical part in supporting multiple teams across the day-to-day operations of a busy delivery division. You'll provide high-level administrative, coordination and secretariat support to leaders and teams, ensuring priorities are managed effectively and key deliverables remain on track.

This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple priorities and takes pride in delivering high-quality administrative support. You'll be a trusted team member who keeps things moving, solves urgent problems, and helps create efficient ways of working across the division.

Key aspects of the role include:

• Providing high-level administrative, coordination and executive support to divisional leaders and teams.
• Coordinating meetings, committees and working groups, including preparing agendas, taking minutes and tracking actions to completion.
• Managing divisional systems, reporting, records and workflows while identifying opportunities for continuous improvement.
• Preparing, proofreading and coordinating presentations, reports, briefs and correspondence to a high standard.
• Building strong relationships with stakeholders while supporting collaboration, information sharing and effective team operations.

We are looking for:

• A highly organised administrator with excellent communication skills and the ability to build strong relationships across multiple diverse stakeholder group.
• Someone who can manage competing priorities, work autonomously and maintain a high level of accuracy and attention to detail.
• Experience providing administrative, executive support, coordination and/or secretariat services in a complex environment.
• Strong problem-solving skills with the ability to proactively identify issues and implement practical solutions.
• A collaborative team player who enjoys working in a fast-paced environment and takes pride in delivering outstanding service and support.

To learn more about the opportunity and view the full requirements please download a copy of the Position Description HERE.

Interested in working with VIDA Health?

Please click the "Apply" button to submit a copy of your resume and a cover letter expressing your interest and suitability for the role.

We don't want you to miss out! Please only apply for this position via the "Apply" button as emailed applications will not be considered. If you are experiencing technical difficulties with your application please contact us.

Applications close 11.59pm on Sunday 4th of October 2026.

If you require any adjustment to the recruitment and selection process or need an alternative format to any of the application material, please contact [email protected]

Further information

Want to know more about VIDA Health? Check out our website and LinkedIn.

VIDA Health is an equal opportunity employer, committed to fostering a values-led, diverse and inclusive workplace. We believe our teams should represent the diversity of our communities in which we work, and we actively embrace and celebrate people from all walks of life.

All prospective employees undergo a National Criminal Records Check. You must be an Australian Citizen or Permanent Resident or hold a valid work permit or visa. Preferred candidates will be subject to pre-employment checks including, but not limited to, police checks, reference checks, qualification checks and role related clearances.