Coordinator, Events (Part-Time)

Broad Functions:

Provide a range of support for special events and event enhancementsincluding but not limited to day-of oversight of private events. Serve as the primary Bushnell contact with clients, catering managers, vendors, and other Bushnell support staff to problem solve and ensure guest satisfaction.

Position requires a reliable, enthusiastic and customer-oriented person with excellent communications skills and a demonstrated ability to anticipate guest needs and exceed their expectations.

Duties and Responsibilities:

• Review event documentation and/or meet with supervisor prior to every event and fulfilling assigned responsibilities.
• With enthusiasm - welcome and engage guests, answer questions, provide direction, and ensure guest needs are met.
• Maintain professionalism at all times before, during, and after the event.
• Place coat rack(s) with hangers in event spaces prior to events and properly storing them once events have concluded.
• Place easels in event spaces according to set up requirements and storing them at the conclusion of events.
• Organize supplies and maintain the cleanliness of Event Services storage areas.
• Communicate and address client issues and problems in a timely and accurate manner.
• Provide attentive and courteous coat check services for special events.
• Break down event space once the event has concluded.
• Foster a positive working relationship between all departments, vendors, and subcontractors.
• Maintain high standards of personal appearance and grooming, including compliance with The Bushnell dress code.
• Consistently and continuously identify and implement AI tools and emerging technologies that streamline workflows, enhance individual productivity, improve data analysis, and increase the overall efficiency and impact of organizational operations.
• Perform all other appropriate duties and responsibilities when necessary.

Education and/or Experience:

College degree and 1 year experience in event coordination or equivalent related experience in event coordination.

Situational:

Possess current certification (or willing to be trained) in CPR, AED and First Aid.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to sit and stand and may be required to visit other work areas. While performing the duties of this job, the employee is required to talk and/or listen. The employee must have the ability to maneuver around the facilities. The employee may be required to use computers, keyboards, telephones, and other office equipment. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus. May be required to read a high volume of written materials and a computer screen. Must have the ability to coordinate several activities simultaneously. Is required to be able to handle stressful situations in a calm, professional manner. The employee may occasionally lift and/or move up to 30 lbs. and must be able to stand for up to 4 hours.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. During certain events, considerable movement around the facility, exposure to crowds and loud noise may be encountered.

Equal Employment Opportunity

The Bushnell strives to build and sustain an equitable and inclusive work environment where cultural diversity is celebrated and valued. We believe that a diverse workforce, reflective of the communities we serve, helps us become a stronger community partner. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital or family status, sexual orientation, or gender identity.

General Information

The above statements are intended to describe the general nature and level of work performed by individuals assigned to the position. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified. The Bushnell reserves the right to change or modify the employee’s job description, whether orally or in writing, at any time during the employment relationship. The Bushnell may require an employee to perform duties outside his/her normal job description.

The Bushnell is a Not-For-Profit, Equal Opportunity Employer proud to serve Connecticut and its citizens.