Coordinator Fellowship Program - Med Cardiology

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Entity: Clinical Practices of University of Pennsylvania

Department: Med Cardiology

Location: Perelman Center for Advanced Medicine-3400 Civic Center Blvd (Hybrid - 3 days in office and 2 days at home after 6 months)

Hours: Full Time

Summary:

• The Coord Fellowship Program is responsible for the day-to-day administration and management of multiple accredited and non-accredited fellowship programs, training programs and support all advanced fellowship program directors and program coordinator. The Coord Fellowship Program will also assist with UIM medical student rotations and courses. The Coord Fellowship Program functions as a liaison between the program director and the hospital administrator or director of medical education as well as other departments, divisions, residents, and students.

Responsibilities:

• Manage and assist accredited and non-accredited and advanced fellowship programs, training programs and support all advanced fellowship program directors.
• Coordinate inpatient and outpatient medical student electives, assistance with compiling / distributing syllabus and course materials, as well as scheduling.
• Process external rotation requests for fellows and non-faculty researchers.
• Assist with planning fellows’ recruitment, graduation event and orientation.
• Coordinates new housestaff on-boarding paperwork through the university personnel and Office of Medical Affairs.
• Distribute and monitor housestaff and faculty evaluations.
• Provides administrative support for multiple program directors, program coordinator and fellows.
• Schedule fellowship candidate interviews, organize and prepare an interview agenda for candidates and faculty.
• Ensure that the educational didactic curriculum for the fellowship is achieved through the assignment, coordination, and publication of a weekly list of faculty and fellow presenters at lectures and conferences.
• Prepare, distribute, and update the monthly schedule that includes allocating faculty, resident, and fellow assignments (OR day and night call).
• Coordinate the assigned faculty’s calendar. Schedules meetings, clinical coverage, and backup for other admin support staff.
• Collect, compile, prepare and reviews data and reports and provide all appropriate background materials and documentation for presentations and meetings as necessary.
• Ensure that all correspondence and other written materials and presentations are prepared in a timely manner for review an distribution to meet all deadlines.
• Serve as the primary liaison and maintain professional relationships with faculty of the Department and employees at all levels. As well as all outside contacts.
• Other duties as assigned.

Education or Equivalent Experience:

• H.S. Diploma/GED (Required) and 5+ years in a secretarial role in an academic or medical practice.
• Bachelor of Arts or Science (Preferred) and 2+ years in a secretarial role in an academic or medical practice.

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

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We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.