Coordinator For L&D Team - Contract Position

Coordinator For L&D Team - Contract Role

Role Overview

We are looking for a highly organized and detail-oriented Coordinator to support the coordination and administration of training programs, employee sessions, and other HR initiatives. The role will primarily focus on scheduling, calendar management, logistics, documentation, data tracking, and stakeholder coordination to ensure the smooth execution of activities.

Key Responsibilities

• Scheduling & Coordination: Manage calendars, schedule meetings and training sessions, send invitations, coordinate participant availability, and ensure timely communication with attendees.
• Logistics Management: Coordinate venue bookings, meeting room arrangements, virtual meeting links, training materials, and other logistical requirements for sessions and events.
• Stakeholder Coordination: Act as a point of contact for internal HR teams, business stakeholders, employees, and external vendors to ensure smooth coordination and timely execution of activities.
• Administrative Support: Maintain trackers, update records, manage documentation, prepare meeting materials, and ensure information is organized and readily accessible.
• Data Management & Reporting: Maintain attendance records, update spreadsheets, track completion of assigned activities, consolidate feedback, and prepare periodic reports using Microsoft Excel.
• Vendor Management: Coordinate with external service providers, trainers, and consultants regarding schedules, logistics, documentation, and other administrative requirements.
• Process Support: Identify opportunities to streamline coordination processes, maintain standardized trackers, and ensure activities are completed within agreed timelines.

Required Skills & Qualifications

• Experience: Prior experience in coordination, administration, HR operations, program support, or a similar role is preferred.
• Technical Skills: Proficiency in Microsoft Excel, PowerPoint, Outlook, and other MS Office applications. Familiarity with HR systems or learning platforms such as Workday, Saba, Docebo, or Degreed would be an advantage.
• Organizational Skills: Strong scheduling, planning, multitasking, and time-management skills.
• Communication Skills: Good verbal and written communication skills, with the ability to coordinate effectively across teams.
• Attention to Detail: Ability to maintain accurate records, manage multiple requests, and follow through on tasks within deadlines.
• Interpersonal Skills: A collaborative and service-oriented approach, with the ability to work with diverse stakeholders in a fast-paced environment.

Key Competencies

• Coordination and administrative support
• Calendar and schedule management
• Stakeholder communication and follow-ups
• Data management and documentation
• Planning, organization, and attention to detail
• Problem-solving and execution