Coordinator of Special Programs

The Coordinator of Special Programs is responsible for coordinating, implementing, and monitoring designated special programs and initiatives within the organization. This position ensures that program activities are conducted efficiently, administrative requirements are met, and services align with organizational policies, procedures, and applicable regulatory requirements.

The Coordinator works collaboratively with internal departments, healthcare providers, community partners, and external agencies to support program objectives, maintain accurate documentation, monitor progress, and facilitate effective communication.

Essential Duties and Responsibilities

1. Coordinate the daily operations and administrative functions of assigned special programs.
2. Develop, implement, and monitor program activities, timelines, and work plans to ensure established objectives are met.
3. Collaborate with department managers, healthcare providers, staff members, and external organizations to facilitate program implementation.
4. Maintain accurate program records, reports, correspondence, and supporting documentation.
5. Monitor program performance and prepare periodic reports, summaries, and recommendations for management.
6. Assist in developing program policies, procedures, guidelines, and operational protocols.
7. Coordinate meetings, training sessions, workshops, and other program-related activities.
8. Communicate program updates, requirements, and changes to relevant stakeholders.
9. Monitor program expenditures, resources, and administrative needs, as assigned.
10. Identify operational challenges and recommend improvements to enhance program effectiveness.
11. Assist with data collection, tracking, and analysis to evaluate program outcomes and identify areas for improvement.
12. Ensure compliance with organizational policies, confidentiality requirements, and applicable laws and regulations.
13. Coordinate with internal departments to resolve program-related issues and ensure timely completion of assigned tasks.
14. Prepare materials, presentations, and reports for leadership meetings and program reviews.
15. Perform other related duties as assigned by the supervisor.

Qualifications and Requirements

• Bachelor's degree in healthcare administration, public health, business administration, human services, or a related field preferred.
• Relevant work experience in program coordination, healthcare administration, project management, or a related area.
• Strong organizational, communication, interpersonal, and problem-solving skills.
• Ability to manage multiple assignments, prioritize tasks, and meet deadlines.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Ability to prepare reports, maintain records, and analyze program-related information.
• Ability to work independently and collaboratively with staff at all organizational levels.
• Knowledge of healthcare operations, community programs, and regulatory requirements is an advantage.

Core Competencies

• Program planning and coordination
• Communication and collaboration
• Time management and organization
• Attention to detail and accuracy
• Problem-solving and decision-making
• Confidentiality and professionalism
• Accountability and adaptability
• Report preparation and data management

Work Environment