Coordinator - Special Services (2027-28 School Year)

2027-28 School Year

244 days/year

8 hours/day

Purpose Statement

The job of the Special Services Program Coordinator was established for the purpose/s of assisting in providing a comprehensive program of services for students with disabilities; providing information to others; and implementing and maintaining services within established guidelines and standards.

This job reports to Executive Director of Special Services.

Essential Functions

• Assists with personnel functions (e.g. recruitment, hiring, evaluations, etc.) for the purpose of maintaining adequate staffing, enhancing productivity of personnel and ensuring that objectives of Special Education programs are achieved within budget.
• Conducts performance appraisals on assigned personnel for the purpose of ensuring that standards are achieved and performance is maximized.
• Supervises school personnel for the purpose of monitoring performance, providing for professional growth, and achieving overall objectives of providing a Free and Appropriate Public Education to students with disabilities.
• Oversight of the special education process, procedures, and documentation to ensure the district is compliant with federal and state regulations.
• Responds to a variety of inquiries for the purpose of resolving problems, providing direction and information.
• Collaborates with district personnel and other districts for the purpose of implementing and maintaining services and/or programs.
• Coordinates administration of a variety of special education programs (e.g. DLM / MAP-A testing, extended school year programs, core data, etc.) for the purpose of delivering services in compliance with established guidelines.
• Coordinates program components, support needs and material for the purpose of delivering services which conform to established guidelines.
• Develops proposals, new programs, budget and grants for the purpose of meeting District goals.
• Evaluates programs and/or projects for the purpose of carrying out and achieving objectives within area of responsibility.
• Facilitates meetings and processes (e.g. IEPs, 504 accommodation plans, compliance issues, etc.) for the purpose of implementing and maintaining programs and services which achieve district's desired objectives.
• Implements assigned programs and/or projects for the purpose of conforming to district and state curriculum and/or instructional objectives.
• Maintains a variety of manual and electronic files and/or records for the purpose of providing up-to-date reference and complying with regulatory requirements and established guidelines.
• Monitors assigned district activities and/or program components for the purpose of coordinating activities and ensuring compliance with established financial, legal and/or administrative requirements.
• Prepares a wide variety of written materials (e.g. quantity reports, student activities, correspondence, internal audits, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
• Presents information on a variety of topics (e.g. inservices for paraprofessionals, IEP process, 504 plans, compliance issues, etc.) for the purpose of communicating information and/or gaining feedback.
• Researches a variety of topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information and/or recommendations and/or addressing a variety of program requirements.
• Supports the Director or Assistant Superintendent of Special Services for the purpose of providing assistance with administrative functions.

Other Functions

Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including using pertinent software applications; facilitating meetings; planning and managing projects; and preparing and maintaining accurate records.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: behavior patterns of learning disabled children;

codes/laws/rules/regulations/policies; curriculum and instructional methods; English grammar/punctuation/ spelling/vocabulary; instructional media/equipment; treatment modalities; and assessment.

ABILITY is required to schedule a significant number of activities, meetings, and/or events; gather, collate, and/or classify data; and use job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize job-related equipment. Independent problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability-based competencies required to satisfactorily perform the functions of the job include: meeting deadlines and schedules; managing multiple projects; adapting to changing work priorities; communicating with diverse groups; setting priorities; building collaborative relationships; and working with frequent interruptions.

Responsibility

Responsibilities include: working under limited supervision using standardized practices and/or methods; directing other persons within a department, large work unit, and/or across several small work units; and supervising the use of funds. Utilization of resources from other work units is often required to perform the job's functions. There is some opportunity to significantly impact the organization’s services.

Work Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment.

ExperienceJob related experience with increasing levels of responsibility is required.

EducationMaster’s Degree in job related area.

Equivalency None Specified

Required Testing None Specified

Continuing Educ./TrainingNone Specified

Certificates LicensesAdministrative Degree Required

Clearances

Criminal Justice Fingerprint/Background Clearance

FLSA Status

Exempt