Coordinator/Student Programs

Program coordination-specific

45%: Develop, coordinate, execute, and evaluate programs in coordination with student-volunteer committees. Attend student-volunteer committee meetings. Advise, guide, and mentor student-volunteers to encourage student involvement and develop future leaders. Oversee program execution logistics (to include set-ups and tear-downs). Anticipate, plan, and troubleshoot program safety and security scenarios. Ensure effective communication and coordination with community stakeholders and vendors to encourage successful outcomes. Manage schedule to balance long and non-traditional working hours.

30%: Understand, review, and negotiate contract terms with agents, performers, entertainers, venues, and the like. Submit contracts to university counsel for legal review prior to execution. Seek final contract review and approval from supervisor. Execute contract while ensuring agreed upon provisions are met.

10%: Assist with committee budget development. Monitor and ensure spending is within financial parameters. Submit timely payment requests and receipts of expenditures. Serve on both internal and external committees. Perform other duties as assigned and instructed.

Departmental functions

15%: Hire, train, manage and evaluate assigned student assistant position(s). Manage employee work schedules based on departmental need and in alignment with budget. Anticipate changing priorities and special projects; schedule/adjust employee workloads as necessary.

Education – Minimum

• Bachelor’s degree from an accredited institution and six or more months of demonstrated experience; or

• Master’s degree from an accredited institution.

Education – Preferred

• Master’s degree from an accredited institution.

Experience – Minimum Demonstrated

• Advising or working with students from a variety of social and economic backgrounds;

• Ability to develop future community leaders;

• Budgeting and accounting understanding;

• Planning and executing events;

• Ability to work evenings and weekends.

Experience – Preferred Demonstrated

• Work or volunteer experience in a college environment.

• Demonstrated experience in budgeting, public relations, marketing, and/or event planning, particularly in student activities.

• Supervisory experience.

Skills and Abilities

Work in a general office environment and event venues, to include outdoor settings. Remain seated/stand 40% of shift. Finger dexterity/movement for typing, picking up small objects and utilizing varying equipment. Hearing for average or normal conversations and to receive information. Sight to view computer, documents, and general office machinery. Verbal and written communication to present, convey and exchange information and ideas accurately and quickly. Move, transport and position equipment weighing up to 20 pounds. There are no hazardous or significantly unpleasant physical conditions. Valid driver’s license. Reasonable accommodations may be made to enable individuals with disabilities to perform the key functions of this position.

Role Overview

This position focuses on program coordination, student mentorship, and operational management within a university setting. You will work closely with student-volunteer committees to develop, execute, and evaluate various programs, which includes managing event logistics and ensuring safety and security. Additionally, the role involves building strong relationships with community stakeholders, as well as managing a flexible schedule that includes non-traditional working hours.

Administrative & Leadership Responsibilities
Beyond program execution, you will be responsible for contract negotiations with performers, venues, and agents. The role also requires financial oversight, such as assisting with budget development, monitoring expenditures, and submitting timely payment requests. Furthermore, you will lead the student staff by hiring, training, scheduling, and evaluating student assistants to support departmental goals.