Corporate Admin & Executive Support

Key Responsibilities

• Handle basic administrative tasks, filing, documentation, and record keeping.
• Prepare invoices, delivery receipts, and other administrative documents.
• Assist the Admin Manager with government bidding preparation and submission.
• Monitor accounts receivable and follow up with clients on outstanding payments.
• Assist with procurement activities, order tracking, and purchase records.
• Process and renew government permits, licenses, and clearances.
• Monitor PhilGEPS for government procurement opportunities and updates.
• Arrange business travel, including flights and accommodations.
• Prepare and coordinate visa requirements for official business travel.
• Prepare accurate Minutes of the Meeting for company and internal meetings.
• Perform fieldwork and other administrative tasks as needed.
• Provide back-office support to executives and other departments.

Job Qualifications

• Bachelor’s degree in Business Administration, Management, Office Administration, or a related field.
• Fresh graduates are welcome to apply.
• Basic knowledge of office administration and documentation.
• Proficient in Microsoft Office and Google Workspace.
• Good written and verbal communication skills.
• Organized, detail-oriented, and able to manage multiple tasks.
• Willing to learn government bidding, PhilGEPS, procurement, and other administrative processes.
• Able to coordinate with clients, suppliers, government agencies, and internal teams.
• Reliable and able to work with minimal supervision.
• Willing to perform fieldwork and travel-related tasks when needed.
• Professional attitude and good work ethic.