Corporate Admin Specialist

About the role

The Corporate Admin Specialist provides high-level executive support while serving as the central coordination point between internal teams and external clients. The role owns timelines, drives follow-through across multiple stakeholders, and keeps administrative operations running cleanly. Success looks like leadership having a clear calendar, clients receiving timely responses, and projects staying on schedule without needing to be chased.

Key responsibilities

• Manage executive calendars, meeting schedules, travel arrangements, and expense reporting.
• Prepare agendas, briefing materials, meeting minutes, and follow-up action logs.
• Handle confidential information and correspondence with discretion.
• Act as primary liaison between internal departments and external clients, vendors, and partners.
• Coordinate client meetings, site visits, and onsite engagements, including onsite representation at least once weekly.
• Track commitments made across stakeholder groups and ensure each is closed out.
• Maintain project trackers, deliverable calendars, and status dashboards across concurrent workstreams.
• Flag risks, bottlenecks, and slipping deadlines early, and escalate with recommended options.
• Support project kickoffs, recurring status reviews, and post-engagement wrap-ups.
• Process documentation, contracts, purchase requests, and records management.

About you

• Bachelor's degree in Business Administration, Management, Communications, or a related field.
• 2–3 years of experience in executive assistance, corporate administration, or project coordination.
• Demonstrated experience coordinating across multiple stakeholders in an enterprise or client-facing setting.
• Strong project management fundamentals: scheduling, tracking, prioritization, and risk escalation.
• Tech savvy, with working proficiency in productivity and collaboration tools (Microsoft 365 / Google Workspace, Zoom or Teams) and project tracking platforms (Asana, Trello, Monday.com, Jira, or similar).
• Excellent written and verbal communication skills; comfortable interfacing directly with senior leaders and clients.
• Reliable home work setup and stable internet connection.
• Willing and able to attend onsite engagements weekly and travel as client needs require.
• Preferred: Experience supporting C-level executives; exposure to CRM, ERP, or workflow automation tools.
• Preferred: Project management certification or coursework (CAPM, PMP, Agile fundamentals).