Corporate Administrative secretary/Graphics designer

CORPORATE SECRETARY / ADMINISTRATIVE & GRAPHICS OFFICERPosition Overview

We are seeking a highly organized, intelligent, and computer-proficient Corporate Secretary / Administrative & Graphics Officer to provide professional administrative, secretarial, documentation, and basic creative-design support to the organization.

The ideal candidate must be highly proficient in Microsoft Word and Microsoft Excel, with practical knowledge of CorelDRAW and/or Adobe Photoshop. The successful candidate will be responsible for maintaining corporate documents, preparing reports and correspondence, managing administrative records, supporting office operations, and producing professional graphic materials when required.

Educational Requirements

• Minimum of OND, HND, or Bachelor's Degree (B.Sc.) from a recognized institution.
• Candidates with relevant qualifications and strong practical skills may also be considered.
• Additional training or certification in Secretarial Administration, Business Administration, Office Technology, Computer Applications, Graphics Design, or a related field is an advantage.

Core Skills Required

The candidate must demonstrate strong practical ability in the following areas:

Microsoft Office

• Excellent proficiency in Microsoft Word, including professional document formatting, tables, letters, reports, page layouts, headers/footers, and document editing.
• Strong proficiency in Microsoft Excel, including data entry, formatting, calculations, spreadsheets, sorting/filtering, and basic formulas.
• Good working knowledge of Microsoft PowerPoint and other Microsoft Office applications.

Graphics & Creative Design

• Good practical knowledge of CorelDRAW and/or Adobe Photoshop.
• Ability to create professional flyers, notices, simple corporate designs, presentations, social-media graphics, and other visual materials.
• Ability to edit and format images and prepare documents for printing or digital distribution.
• A good eye for layout, typography, alignment, and professional presentation.

Secretarial & Administrative Skills

• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Good typing, filing, record-keeping, and documentation skills.
• Ability to prepare official letters, memos, reports, minutes, and other corporate documents.
• Ability to manage confidential information professionally.
• Ability to work independently and meet deadlines.

Key Responsibilities1. Secretarial & Administrative Duties

• Provide day-to-day secretarial and administrative support to management and other departments.
• Prepare, type, edit, format, and maintain official correspondence and corporate documents.
• Draft letters, memos, reports, meeting documents, notices, and other administrative communications.
• Receive and manage official correspondence, documents, and information.
• Maintain proper physical and electronic filing systems.
• Schedule meetings, appointments, and administrative activities where required.
• Take meeting minutes and circulate approved minutes to relevant personnel.
• Maintain office records and administrative databases.

2. Microsoft Word & Document Management

• Prepare professionally formatted Word documents for internal and external use.
• Create and maintain templates for letters, reports, forms, memos, contracts, and other corporate documents.
• Proofread documents for spelling, grammar, formatting, and presentation.
• Convert, organize, and maintain electronic documents appropriately.
• Ensure that corporate documents are properly named, stored, and easily retrievable.

3. Microsoft Excel & Data Management

• Maintain administrative spreadsheets and databases.
• Enter, organize, update, and analyze routine administrative data.
• Prepare simple reports and summaries using Excel.
• Use basic Excel formulas and functions for calculations and record keeping.
• Maintain staff, client, inventory, attendance, expense, or other administrative records as assigned.

4. Graphics & Design

• Design professional flyers, announcements, internal notices, certificates, invitations, and other corporate materials.
• Create simple social-media and promotional graphics when required.
• Edit photographs and images using CorelDRAW, Adobe Photoshop, or other appropriate design software.
• Assist in preparing branded company documents and presentation materials.
• Ensure that all designs maintain the organization's professional identity and branding standards.

5. Office Coordination

• Assist with general office coordination and administrative activities.
• Liaise with staff, clients, visitors, vendors, and other stakeholders professionally.
• Assist management with administrative assignments and special projects.
• Monitor administrative supplies and report shortages when necessary.
• Support the smooth and efficient operation of the office.

6. Confidentiality & Professional Conduct

• Maintain strict confidentiality of company, employee, client, financial, and operational information.
• Handle sensitive documents responsibly.
• Maintain a professional appearance, attitude, and communication style.
• Comply with company policies, procedures, and instructions from management.

Desired Personal Attributes

The ideal candidate should be:

• Highly organized and detail-oriented.
• Intelligent, proactive, and willing to learn.
• Computer-literate and technologically adaptable.
• Creative and able to demonstrate good design judgment.
• Professional and well-spoken.
• Trustworthy and discreet.
• Able to work under pressure and meet deadlines.
• Able to multitask effectively.
• Reliable and punctual.
• Capable of working independently with minimal supervision.
• Able to communicate effectively with management, colleagues, clients, and external stakeholders.

Experience

• 1–3 years of relevant experience in secretarial, administrative, office management, or related roles is preferred.
• Candidates with less experience may be considered where they demonstrate exceptional practical competence.
• Proficiency in Microsoft Word, Excel, and CorelDRAW/Adobe Photoshop is a key requirement.

Key Performance Expectations

The successful candidate will be expected to:

• Produce accurate and professionally formatted documents.
• Maintain organized and accessible administrative records.
• Demonstrate strong proficiency in Microsoft Word and Excel.
• Produce quality graphic materials when required.
• Handle confidential information appropriately.
• Complete assigned administrative tasks within stipulated deadlines.
• Provide dependable secretarial support to management.
• Maintain a high standard of professionalism in all interactions.

Position Summary

Job Title: Corporate Secretary / Administrative & Graphics Officer
Employment Type: Full-Time
Education: OND / HND / B.Sc.
Core Software: Microsoft Word, Microsoft Excel, CorelDRAW and/or Adobe Photoshop
Experience: 1–3 years preferred
Key Competencies: Secretarial Administration, Microsoft Office, Documentation, Excel, Graphic Design, Communication, Organization and Confidentiality.

Pay: ₦250,000.00 per month

Work Location: In person