Corporate Administrator

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

We are currently looking for a Corporate Administrator to work in the Luxembourg Real Assets Team as part of the corporate secretarial and transactional support function, with involvement in transfer agency.

This is a Senior Associate position in terms of management level and represents a tremendous opportunity for someone with a legal background and/or relevant experience, strong project management skills, and a solid knowledge of the real estate funds industry who is looking to further develop their expertise.

The position is highly client-facing and will involve regular participation in client meetings. In addition, the role requires a high level of interaction and coordination with various functional areas across Apex Group. The successful candidate will report directly to the Senior Corporate Manager – Real Assets.

Job Specification

• Review, prepare, coordinate and attend board and shareholder meetings;

• Monitor the regulatory filings calendar of serviced entities and establish mechanisms to ensure ongoing compliance with applicable regulations;

• Liaise with internal departments including Operations, Accounting, Compliance and other relevant teams on corporate and transactional matters;

• Handle ad hoc compliance-related projects as assigned from time to time;

• Coordinate the onboarding and integration of all new structures, funds, carried interest vehicles, co-investment vehicles and SPVs;

• Manage transactions by monitoring new deals, liaising with depositaries and coordinating the various functional teams involved;

• Coordinate internal functions to onboard new entities;

• Act as an escalation point for transaction-related issues;

• Monitor bank account opening applications and ensure timely progress;

• Monitor the progress of all new third-party engagements relating to funds under management;

• Coordinate KYC processes, incorporations, bank account openings, as well as GIIN, LEI and ISIN applications, while supporting project planning activities;

• Release drawdown, capital call and distribution notices for real estate funds;

• Release investor reporting, including Capital Account Statements and Financial Statements;

• Handle investor operational queries and issues;

• Prepare fund audit confirmations;

• Assist with internal and external audits as required; and

• Prepare administrative reports for clients and other third parties.

Skills Required

• A minimum of 5 years of experience within the investment funds industry;

• Excellent knowledge of the real estate funds industry and Luxembourg fund structures;

• Experience with Mantra, Investran, Paxus, eFront and/or ICX would be considered an asset;

• Strong attention to detail and excellent communication skills;

• Ability to work autonomously and remain calm under pressure;

• Strong project management skills; and

• Previous team management experience would be advantageous.

Please note that a background check will be conducted as part of the hiring process once a job offer has been made. In accordance with the provisions of the Luxembourg law of 23 July 2016 amending the law of 29 March 2013, candidates may be required to provide an extract from their criminal record. This document, issued by the authorities, must not be older than three months. Such a document will be requested with the aim of carrying out a character check on candidates, bearing in mind the area of activity of our establishment and, more particularly, the tasks described in the job description.

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.