Corporate Clerk

Scarfone Hawkins LLP is a preeminent law firm located in Hamilton. We work together to create a vision we can all be proud of. We share our expertise with our community through involvement with charities and non-profits, giving back to the region we call home.

We are seeking a skilled clerk to join our Corporate Department in a hybrid work environment. The successful candidate will support a broad corporate-commercial practice, including share and asset purchase and sale transactions. Responsibilities include preparing transaction documents, completing searches and filings, and obtaining required government clearance certificates. Experience with Wills and Estates is considered an asset.

Key Responsibilities:

• Prepare corporate legal documents (including incorporations, amalgamations, acquisitions, reorganizations, and amendments)
• Conduct corporate searches and complete related filings
• Perform minute book due diligence reviews and identify and rectify deficiencies
• Maintain and update minute books and corporate records
• Prepare client reports as requested
• Input and maintain information in LEAP, Fast Company, OnCorp/E-Core, and DocuSign (or similar software)
• Liaise with clients, accountants, and other law firms
• Other related duties as assigned

Required Qualifications

• Completion of a post-secondary diploma, certificate, or university degree
• Minimum eight (8) years of experience as a Corporate Law Clerk or in a similar corporate-commercial legal support role
• Strong knowledge of federal and provincial corporate statutes and regulations
• Proficiency with Microsoft Office Suite, OnCorp/E-CORE, Fast Company, DocuSign (or similar software), and legal practice management software; experience with LEAP is considered an asset
• Excellent written and verbal communication skills
• Ability to work independently and collaboratively as part of a team
• Strong time-management, organizational and document/file management skills
• Institute of Law Clerks of Ontario (ILCO) certification and/or membership in good standing is considered an asset

If this aligns with your skills and experience, we want to hear from you! To be considered for this position please submit your resume with cover letter to [email protected] (mailto: [email protected]).

What we offer to you:

• Convenient location in the heart of Hamilton’s downtown core
• A vibrant office environment with regular firm events
• Standard work week, Monday to Friday, with a hybrid work arrangement
• Competitive compensation, commensurate with experience
• Opportunity to be part of and contribute to the local community

Comprehensive benefits package including:

• Life insurance, Medical/Dental care, Vision care
• Disability insurance, Extended health care
• Employee Assistance Program and Health Care Spending Account

The ideal candidate is an experienced Corporate Law Clerk who thrives in a fast-paced environment, provides exceptional client service, and can independently manage complex corporate matters while collaborating effectively with lawyers, clients, and external professionals.

Expected compensation: $60,000 to $75,000 per year, based on experience, qualifications, and demonstrated expertise.

Employment Status: Permanent, Full Time

Use of AI in hiring: We do not use artificial intelligence to screen, assess, or select applicants for this position.

Vacancy status: This job posting is for new addition to our team, reflecting our continued growth and commitment to strengthening our corporate legal services.

Scarfone Hawkins LLP is committed to diversity, inclusion, and accessibility. We encourage applications from all qualified individuals and will provide accommodation throughout the recruitment and selection process, upon request.

While we appreciate all applications, only candidates selected for an interview will be contacted. Applicants who are interviewed will be advised within the required timeframe whether a hiring decision has been made for this posting.