Corporate Coordinator

Resposibilities

Executive Support

• Manage and coordinate the Executive Vice President’s calendar, appointments, travel arrangements.
• Provide personal and administrative support to the Executive Vice President as required.
• Prioritize meetings and commitments to align with business priorities
• Ensure smooth daily operations and effective time utilization for the executive

Coordination & Stakeholder Management

• Act as a central point of contact between the executive, internal departments, and external stakeholders.
• Coordinate cross-functional activities to ensure alignment and timely execution.
• Follow up on assigned tasks and ensure deliverables are completed as scheduled.
• Manage communications on behalf of the executive when required.

Information & Document Management

• Prepare, review, and organize reports, presentations, and official documents.
• Ensure accuracy, completeness, and proper filing of all executive-related documentation.
• Always maintain confidentiality of sensitive information.
• Track and manage key data to support executive decision-making.

Meeting & Project Coordination

• Organize executive and management meetings, including logistics and documentation.
• Record minutes of meetings and track action items to ensure follow through.
• Support coordination of strategic initiatives and special projects as assigned.
• Monitor progress and provide updates to the executive.

Task Prioritization & Execution Support

• Assist in prioritizing tasks and managing competing deadlines.
• Anticipate potential issues and proactively address them
• Ensure all assigned tasks are executed efficiently and within timelines.
• Provide day-to-day support to enhance executive productivity.

Requirements

• Bachelor's degree in any field.
• 1–3 years of experience in executive support, administration, project coordination, or a related field.
• Understanding of corporate operations, administrative workflows, and executive support functions.
• Basic knowledge of business communication, documentation, and reporting standards.
• Proficiency in Microsoft Office applications; experience with AI productivity tools is an advantage.
• Proficiency in video editing and photo editing using tools such as Adobe Premiere Pro, CapCut, Canva, Adobe Photoshop, or equivalent software is preferred.
• Strong organizational, planning, and multitasking skills with excellent attention to detail.
• Proactive, solution-oriented, and able to drive tasks to completion with a strong sense of ownership and accountability.
• Ability to coordinate effectively with multiple stakeholders and manage priorities in a fast-paced environment.
• Excellent communication skills, with fluency in Thai and a good command of English. Knowledge of Chinese is an advantage.
• High level of integrity and discretion in handling confidential information.
• Strong problem-solving skills and the ability to work independently with minimal supervision.
• Ability to work under pressure and manage competing priorities.
• Professional appearance, polished interpersonal skills, and confidence in representing senior executives in both internal and external interactions.
• Positive attitude, service-minded, adaptable, and able to build strong working relationships across all levels of the organization.