Corporate Frontline Crew / Admin

About the role

We are an established architecture firm based in Penang, seeking a reliable and proactive Frontline Team Member to support our day-to-day office operations. This position is ideal for someone who enjoys a balance of front-desk hospitality, administrative duties, and light IT coordination within a creative professional environment.

Key responsibilities

• Manage reception lobby and handle calls, emails, and visitor enquiries professionally.
• Welcome clients, consultants, and guests to the office.
• Maintain a neat and organized lobby and meeting area.
• Assist in updating the company website and social media platforms on a monthly basis.
• Coordinate with internal teams for announcements, project updates, and news posts.
• Monitor and record daily staff attendance and leave applications.
• Prepare attendance summaries for management review.
• Assist with installation of basic IT software and coordination with external IT vendors when needed.
• Maintain up-to-date inventory records for IT hardware, software licenses, and office equipment.
• Perform administrative and operational tasks including grocery and office supply purchases.

About you

• Minimum Diploma in Business Administration, IT, or a related field.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Basic understanding of IT software and inventory tracking.
• Good communication, interpersonal, and organizational skills.
• Able to work independently, multi-task, and take initiative.
• Good command of English and Bahasa Malaysia (Mandarin is an advantage).
• Possess own transport for occasional errands (preferred).

About us

We are an established architecture firm based in Penang.

Benefits

• Work in a creative and collaborative architecture environment.
• Gain exposure to professional office operations and project workflows.
• Supportive team culture and opportunities for skill development.