Corporate Office Manager

What You'll Do

Office & Administrative Operations

• Manage the day-to-day operations of the corporate office.
• Serve as a primary point of contact for office visitors, vendors and employees.
• Coordinate office supplies, kitchen and housekeeping supplies, mail and postage.
• Maintain office calendars and prepare weekly office communications.
• Coordinate meetings, lunches and other office activities.
• Coordinate office maintenance, repairs and service providers.
• Manage correspondence, documents and general office records.
• Support corporate Operations, Accounting, HR and other departments.
• Assist with job postings and other administrative projects.
• Maintain an organized, professional and welcoming office environment.

Accounts Payable & Accounting Support

• Enter and process corporate invoices and assist with property invoices.
• Maintain accurate vendor information and records.
• Review invoices for accuracy and investigate discrepancies.
• Reconcile vendor statements and resolve payment-related issues.
• Coordinate recurring check runs and payment processes.
• Verify ACH payments and supporting documentation.
• Assist with payroll-related administrative and payment activities.
• Provide administrative support to the Accounting and Payroll teams.

What We're Looking For

• 2+ years of hands-on Office Management or Office Administration experience.
• Experience managing the day-to-day operations of a professional office.
• Previous Accounts Payable, invoice processing or accounting support experience preferred.
• Strong vendor coordination and organizational skills.
• Excellent attention to detail and follow-through.
• Strong communication and customer service skills.
• Ability to prioritize multiple responsibilities in a fast-paced office environment.
• Strong proficiency with Microsoft Excel, Word and Teams.
• Comfortable working independently while supporting multiple departments and team members.
• Ability to work on-site in Fishers, Monday-Friday, 8:00 AM-5:00 PM.

Preferred Backgrounds Experience in any of the following environments is a plus:

• Law firm / legal office
• Banking / financial services
• Accounting / CPA firm
• Insurance
• Real estate / escrow
• Healthcare / medical office
• Professional services
• Corporate office
• Property management
• Hospitality corporate office

Preferred Qualifications Hotel or hospitality experience is welcome but not required.

• Accounts Payable experience
• Vendor management experience
• Invoice and payment processing
• Reconciliation experience
• Payroll administration exposure
• Notary commission or willingness to obtain one
• Experience with accounting or property-management systems is a plus

Why Consider This Opportunity?

This is an opportunity to join an established hospitality organization in a professional corporate environment , where your ability to keep an office organized, support multiple teams and manage administrative and accounting-related processes will have a direct impact on the business.

If you're the person who naturally keeps things organized, follows through on details, solves problems and becomes the go-to person for making an office run smoothly , we'd like to hear from you.