Corporate Operations / Secretarial Associate

Are you highly organized, detail-oriented, and comfortable with digital tools? WealthBridge is looking for a Corporate Operations/Secretarial Associate to join our growing team.

We are a Singapore-based corporate services provider supporting small and medium-sized businesses. As a Corporate Operations/Secretarial Associate, you will execute a dual mandate: safeguarding high-level portfolio governance while directly managing a growing team of corporate secretarial professionals. Execute strategic operational oversight by championing an AI-focused culture of continuous improvement, leveraging automation to optimize workflow delivery, eliminate bottlenecks, and mentor the team to meet stringent regulatory compliance standards.

This is a hybrid role. While some remote workdays are allowed, regular reporting to our Alabang office is expected.

Key Responsibilities

• Lead and execute the full spectrum of company secretarial operations for the company.
• Manage, mentor, and optimize the workload of a team of Corporate Operations/Secretarial professionals, establishing clear baseline metrics to improve productivity and eliminate late-filing risks.
• Support clients with their corporate and compliance requirements, including incorporation, updates, and document filings
• Establish and enforce rigorous internal control checks across all entities to ensure zero regulatory omissions or late-filing penalties across the entire regional portfolio.
• Act as the final internal checkpoint to review, audit, and approve complex statutory filings, sophisticated corporate resolutions, board minutes, and regulatory filings executed by team members.
• Monitor shifting Singapore regulatory frameworks, assess impacts on the client portfolio, and implement strict control workflows to ensure zero late-filing omissions or penalties.
• Conduct regular performance reviews, identify skills gaps, and champion the implementation of internal AI tools to automate team workflows and upskill junior team members.
• Partner with the management and other team leads to support business development initiatives, identifying high-value upsell opportunities within the existing corporate portfolio

What We Offer

• Monthly salary: Php 39,000 to Php 60,000 (based on qualifications and assessment)
• Regular office hours: 9:00 AM – 6:00 PM
• Paid vacation and sick leave
• HMO coverage
• 13th month pay and performance bonus
• Hybrid work setup with scheduled remote days

Requirements

• Graduate of any 4-year business-related course
• At least 3 years of direct people management experience
• At least 7 years of total experience strictly within a fast-paced professional services firm, corporate service provider, or specialized corporate secretarial division
• Proven ability to act as the ultimate checkpoint for quality assurance, ensuring zero late-filing penalties across a large portfolio of clients
• Practical experience setting KPIs, managing team capacity, and handling performance issues or hiring bottlenecks
• Excellent English communication skills (written and spoken)
• Must be willing to report to the Alabang office
• Experience working with Singapore-based companies is a plus
• Chinese-speaking ability is an advantage but not required

Job Type: Full-time

Benefits:

• Additional leave
• Flextime
• Opportunities for promotion
• Paid training
• Promotion to permanent employee
• Work from home

Schedule:

• Monday to Friday

Supplemental Pay:

• 13th month salary
• Performance bonus

Pay: Php39,000.00 - Php60,000.00 per month

Ability to commute/relocate:

• Muntinlupa: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Leadership: 3 years (Required)
• Corporate Service: 7 years (Preferred)

Work Location: Hybrid remote in Muntinlupa