Corporate Operations Specialist

As a Corporate Operations Specialist, you will manage day-to-day HR operations, government relations (GRO), local labor compliance, office administration, and vendor management. You will serve as the primary operational anchor for our Saudi Arabia team, ensuring smooth onboarding, full regulatory compliance across government portals, and exceptional employee support

Help us shape the future of communications by:

• Managing relationships between the company and Saudi regulatory authorities in full compliance with Saudi Labor Law.
• Managing and executing all operational tasks on government portals, including Qiwa, Mudad, Muqeem, and GOSI.
• Handle the end-to-end Iqama process, including new issuance for Saudi joiners, renewals for existing employees, and exit/re-entry vis a processing.
• Leading business visa and work visa processing for new joiners and visitors to the Saudi Arabia office.
• Ensuring all company official documents, licenses, and commercial registrations are renewed on time.
• Handling employee requests and inquiries across offices, delivering complete resolutions within designated SLAs.
• Overseeing medical insurance administration, including employee additions, deletions, tier updates, and policy renewals.
• Supporting onboarding workflows and administrative setup for all new joiners in Saudi Arabia.
• Maintaining the Saudi office facilities, oversee office supplies, inventory management, and ensure a well-stocked, professional workspace.
• Managing petty cash handling, tracking, and monthly reconciliation.
• Processing and handling vendor invoices, ensuring accurate record-keeping and timely processing.
• Building and maintaining strong relationships with vendors, landlords, and service providers to support smooth operations.
• Arranging business travel logistics for team members across all levels, including flight bookings, hotel accommodations, local transportation, per diem management, and venue/event coordination.

Desired Candidate Profile

Job requirements

What you ll bring:

• Bachelor s degree in Human Resources, Business Administration, Public Administration, or a related field.
• 3+ years of experience in HR, People Operations, or Government Relations (GRO) within a tech or high-growth environment in Saudi Arabia.
• Direct, hands-on experience navigating Saudi government portals (Qiwa, Mudad, Muqeem, GOSI) and solid working knowledge of Saudi Labor Law.
• Fluent in both Arabic and English (written and verbal) essential for government portal management and multi-office communication.
• Practical experience in managing petty cash, medical insurance policies, and vendor invoicing.
• Comfortable learning and operating HRIS platforms and productivity tools (Microsoft 365: Sheets, Docs, Slides).
• High attention to detail, strong time-management skills, proactive problem-solving, and a service-oriented mindset.

Craft & Toolkit:

• Hands-on expertise with Qiwa, Mudad, Muqeem, and GOSI.
• Strong knowledge of Saudi Labor Law, Saudization, and government compliance.
• Expertise in Iqama, work visa, business visa, and exit/re-entry visa processing.
• Experience with HRIS, employee records, and lifecycle administration.
• Experience managing medical insurance, licenses, CRs, and government documentation.
• Working knowledge of petty cash, vendor invoicing, and reconciliation.
• Proficiency in Microsoft 365, particularly Excel, and HR/administrative systems.

Character Traits:

• Analytical thinking and problem-solving approach problems clearly, use data, and find solutions.
• Ownership and accountability take responsibility and follow projects through to completion.
• Communication explain ideas clearly and listen to others across teams.
• Collaboration work well with others and support team goals.
• Adaptability and learning adjust to change and keep learning new skills or tools.
• Mentorship and knowledge sharing help others grow and share what you know.
• Resilience stay calm under pressure and handle setbacks constructively.
• Quality and attention to detail do work carefully and strive for improvement.
• Advocacy and innovation encourage best practices, efficiency, and new ideas