Corporate Resource Assistant

Summary The Corporate Resources Assistant provides administrative, payroll, and timekeeping support within a fast paced environment. This role supports daily office operations, assists with timekeeping accuracy, maintains documentation, and facilitates communication between Corporate Resources, onsite leadership, and production teams. The position is ideal for someone organized, dependable, and detail oriented, with a willingness to learn and grow in both administrative and payroll support functions.

Essential Functions Payroll & Timekeeping Support

• Review, verify, and monitor daily employee timekeeping punches for accuracy and compliance.
• Enter PTO, adjustments, and other pay related entries into payroll/timekeeping systems.
• Identify and resolve basic timekeeping discrepancies; escalate complex issues as needed.
• Support weekly payroll preparation activities, audits, and reporting.
• Maintain strict confidentiality of payroll and employee information.

Administrative & Office Operations

• Provide general administrative support including data entry, document preparation, and filing.
• Create, format, and maintain documents using Microsoft Word and Excel.
• Manage email communication, calendars, and meeting coordination through Outlook.
• Organize and maintain digital and physical filing systems.
• Assist with onboarding paperwork, employee documentation, and basic reporting tasks.
• Answer and direct phone calls; greet visitors professionally.
• Ensure office supplies are stocked, organized, and inventoried.
• Maintain a clean, organized, professional workspace.

Cross Functional Support

• Assist with communication between Corporate Resources and internal/external parties.
• Support special projects related to payroll, HR, or operational improvements.
• Provide front desk or administrative coverage as needed.

KNOWLEDGE

• Basic proficiency in Microsoft Word, Outlook, and Excel.
• Understanding of general office procedures and administrative practices.
• Familiarity with payroll/timekeeping concepts and documentation standards.
• Knowledge of recordkeeping principles and confidentiality requirements.