Corporate Secretarial Assistant / Executive

Key responsibilities

• Handle the full spectrum of corporate secretarial matters across the company lifecycle: incorporation, annual filing, Annual Return, AGM/EGM, and striking off
• File statutory documents via ACRA BizFile+: changes to directors/shareholders, company name, registered address, share capital (allotment/transfer), and company secretary changes
• Draft and prepare board resolutions, shareholder resolutions, notices, minutes of meetings, and constitution-related documents
• Maintain statutory registers, minute books, and client files in compliance with regulatory requirements
• Conduct client due diligence: KYC / CDD, AML compliance, and beneficial ownership updates
• Liaise with clients, auditors, banks, ACRA, IRAS, and other external/regulatory bodies
• Advise clients on the Singapore Companies Act and statutory compliance deadlines
• Assist with value-added services including Employment Pass applications, CorpPass setup, and bank account opening documentation
• Handle ad-hoc compliance and administrative tasks assigned by the supervisor

About you

• Diploma or Bachelor's degree in Law, Business Administration, Accounting, Corporate Administration, or Company Secretarial studies (preferred)
• 1–3 years of experience in Singapore corporate secretarial / corporate services
• Fresh graduates with strong English proficiency and attention to detail will be considered for training
• Familiar with ACRA, BizFile+, Singapore Companies Act, and Corporate Service Providers Act 2024
• Fluent in written and spoken English and Mandarin (to serve Mandarin-speaking / PRC clients)
• Meticulous, able to work under tight deadlines, and capable of managing multiple client portfolios simultaneously
• CSIS / ICSA / SAICSA / Chartered Secretary qualifications (in progress or completed) are an advantage
• Singapore Citizen or holder of a valid work pass
• Proficient in corporate secretarial software such as CAS360 / Artemis
• Experience with offshore entities (BVI / Cayman / Hong Kong), VCC, and Family Office structures