Corporate Secretarial Executive

• Provide corporate secretarial and advisory services to clients, including private and public companies, foreign entities, VCCs, LLPs, and family offices.
• Track statutory filing deadlines and ensure timely compliance with regulatory requirements.
• Maintain statutory records and prepare corporate governance documents,
• including resolutions, minutes, registers, share transfers, and documentation for AGMs, EGMs, incorporations, restructurings, and striking-off.
• Conduct KYC checks by reviewing onboarding forms and verifying client information for compliance.
• Perform due diligence on new and existing clients to assess risk and ensure regulatory compliance.
• Liaise with regulators, external legal advisers, auditors, and other service providers.
• Respond to client enquiries via email and phone in a timely and professional manner.
• Support and mentor junior team members within the corporate secretarial team

Requirements

• Bachelor’s degree in Business Administration or related field： Corporate secretarial / governance-related certifications or CSIS membership preferred
• Minimum of 2 years of corporate secretarial experience in listed companies and family offices
• Experience in family office, trust company, investment firm, or private wealth structures preferred
• Good knowledge of corporate governance and statutory compliance requirements
• Able to manage multiple entities and meet tight deadlines in a fast-pacedenvironment
• Proficient in English and Chinese (spoken and written)
• Able to multitask, work independently, and be a good team player