Corporate Secretarial Manager

Corporate Secretarial Manager / Licensed Company Secretary – Malaysia

About the Role

We are looking for an experienced Corporate Secretarial Manager / Licensed Company Secretary to join our Malaysia team.

This is a key professional role responsible for independently handling company incorporation, statutory compliance, corporate secretarial matters, and SSM filings for our clients in Malaysia.

The ideal candidate must be a Registered Company Secretary with a valid Practising Certificate issued by the Companies Commission of Malaysia (SSM) and should be able to independently manage the full lifecycle of corporate secretarial services for Malaysian companies.

Key Responsibilities

• Independently manage the incorporation of Malaysian private limited companies ( Sdn. Bhd. ).
• Handle company name applications and reservations, incorporation documents, directors’ and shareholders’ information, registered office details, and related statutory submissions.
• Act as the appointed Company Secretary for client companies where required.
• Manage statutory filings and corporate changes with SSM, including:
• Appointment and resignation of directors and company secretaries
• Changes in directors, shareholders, registered office, and company particulars
• Share allotments and share transfers
• Annual Return filings
• Beneficial Ownership reporting and maintenance
• Other statutory notifications and corporate filings
• Prepare and maintain statutory registers, board resolutions, shareholders’ resolutions, meeting minutes, and other corporate records.
• Ensure all client companies remain compliant with the Companies Act 2016 , SSM requirements, and applicable corporate governance regulations.
• Conduct and review KYC, AML, UBO, directors’, shareholders’, and beneficial ownership information as part of client onboarding and ongoing compliance.
• Provide professional advice to clients on corporate secretarial and corporate governance matters.
• Handle corporate restructuring and changes, including changes in shareholding, directors, capital structure, and company information.
• Monitor regulatory developments and changes in SSM requirements and ensure internal procedures remain up to date.
• Develop, improve, and standardise internal SOPs for company incorporation and corporate secretarial services.
• Work closely with internal tax, accounting, legal, compliance, and client service teams to deliver integrated corporate services.
• Guide and supervise Corporate Secretarial Executives and Assistants where required.

Mandatory Requirements

• Malaysian citizen or Permanent Resident ordinarily residing in Malaysia.
• Must hold a valid Company Secretary Practising Certificate issued by SSM.
• Must be registered with SSM as a Registered Company Secretary.
• Must be legally qualified to act as a Company Secretary under the Companies Act 2016 .
• Proven hands-on experience in corporate secretarial services and Malaysian company incorporation.
• Able to independently handle the incorporation and ongoing compliance of Sdn. Bhd. companies.
• Strong practical knowledge of SSM filing procedures and the Corporate Registry System (CRS) .
• Good working knowledge of the Companies Act 2016 and Malaysian corporate secretarial practices.
• Experience handling most or all of the following:
• Company Incorporation
• Appointment / Resignation of Company Secretary
• Director and Shareholder Changes
• Share Allotment and Share Transfer
• Annual Return
• Beneficial Ownership
• Registered Office Changes
• Company Particular Changes
• Board and Shareholders’ Resolutions
• Statutory Registers
• Strong attention to detail and a high level of compliance awareness.
• Strong written and spoken English communication skills.

Preferred Qualifications

Candidates with membership in any of the following professional bodies will be highly preferred:

• MAICSA
• Malaysian Institute of Accountants (MIA)
• Malaysian Association of Company Secretaries (MACS)
• Malaysian Bar
• MICPA
• Sabah Law Society
• Advocates Association of Sarawak

Additional advantages include:

• Previous experience with a Corporate Secretarial Firm, Corporate Services Provider, Accounting Firm, or professional services firm.
• Experience managing a substantial portfolio of corporate secretarial clients.
• Strong knowledge of AML, KYC, UBO, corporate governance, and regulatory compliance.
• Experience developing corporate secretarial SOPs and internal compliance processes.
• Team leadership or supervisory experience.
• Mandarin-speaking capability or previous experience serving Chinese investors, multinational clients, or China-related businesses.

What We Are Looking For

We are looking for someone who can independently own and deliver corporate secretarial services , rather than only supporting administrative or document preparation work.

The successful candidate should be able to manage the full process from:

Client Onboarding → KYC → Company Incorporation → Company Secretary Appointment → Statutory Filings → Annual Compliance → Ongoing Corporate Secretarial Support

You should be comfortable taking professional responsibility for the quality, accuracy, and compliance of corporate secretarial deliverables.

Key Skills

• Corporate Secretarial Services
• Company Incorporation
• Licensed Company Secretary
• Registered Company Secretary
• SSM
• SSM Practising Certificate
• Corporate Registry System (CRS)
• Companies Act 2016
• Sdn. Bhd.
• Annual Return
• Beneficial Ownership
• Corporate Governance
• Statutory Compliance
• Corporate Services
• AML / KYC

Important Note

This is a core professional position intended to support the independent delivery of company incorporation and corporate secretarial services in Malaysia.

Candidates must currently hold a valid SSM Company Secretary Practising Certificate and be registered with SSM as a Registered Company Secretary.