Corporate Secretary

1. Handle a portfolio of client companies, ensuring ongoing compliance with the Companies Act 2016 and other relevant statutory obligations.
2. Prepare and submit statutory documents to the Companies Commission of Malaysia (SSM), including company incorporations, annual returns, resolutions, and related filings.
3. Plan and coordinate board meetings, AGMs, and EGMs — including drafting agendas and taking meeting minutes.
4. Keep statutory registers, records, and company secretarial files accurate and up to date.
5. Provide guidance to clients on corporate governance, compliance requirements, and secretarial best practices.
6. Act as the point of contact with SSM and other regulatory bodies on secretarial matters.
7. Track statutory deadlines to ensure all filings and submissions are completed on time.
8. Develop strong working relationships with clients and collaborate with colleagues to deliver high-quality service.
9. Take on other company secretarial tasks as needed.

Requirements:

1. Degree in Corporate Administration, Law, Business Administration, Accounting, or a related field.
2. Qualified or eligible to practice as a Company Secretary under the Companies Act 2016 (e.g. MAICSA/CGI, MIA, Malaysian Bar, or other recognised body) is an advantage.
3. At least 3–5 years of relevant experience in corporate secretarial work.
4. Hands-on experience managing client portfolios, company incorporations, statutory submissions, and board-related documentation.
5. Solid understanding of the Companies Act 2016, SSM requirements, and corporate governance standards.
6. Comfortable using corporate secretarial software and Microsoft Office tools.
7. Able to work independently, well organised, and a good communicator who also works well in a team.

JOB-00815