Corporate Travel Administative Coordinator

At Viva, we look for passionate individuals who truly love what they do. Now is the perfect time to join our team! Viva is the lowest-cost, most preferred, fun, and profitable airline in the Americas, operating the youngest fleet in Latin America and ranking among the fastest-growing airlines worldwide. We foster a culture of inclusion, passion, and transparency—breaking traditional norms, redefining the way we work, and committing to excellence in service and passenger safety.

As our Corporate Travel Administative Coordinator , you will coordinate and optimize the administrative and financial processes of Corporate Travel, ensuring accurate and timely reconciliations, expense control, payment scheduling, and financial reporting. Identify and implement process improvements, automation opportunities, and data-driven tools that increase efficiency, accuracy, and traceability, in alignment with the strategy defined by Corporate Travel Management

Your Responsibilities Will Include

• Administrative and Financial Control. Ensure accurate and timely execution of reconciliations, payment scheduling, corporate credit card reconciliation, advance closures, expense allocation, and other administrative controls related to Corporate Travel.
• Process Improvement and Automation. Identify manual, repetitive, or high-risk administrative processes and propose and implement improvements and automation solutions to increase efficiency, accuracy, and traceability.
• Data Management and Administrative Analytics. Develop and maintain administrative reports, dashboards, controls, and analytical tools to monitor expenses, reconciliations, payments, variances, and administrative KPIs, ensuring data accuracy and availability for decision-making.
• Financial Analysis and Expense Control. Analyze travel expenses, account balances, payment status, cost center allocation, and financial variances to identify risks, discrepancies, trends, and opportunities for improved financial control.
• Administrative Compliance and Traceability. Ensure proper documentation, financial controls, and traceability of travel-related transactions, maintaining accurate and accessible records in compliance with internal policies and audit requirements.
• Team Leadership and Continuous Improvement. Lead and develop the administrative team, establishing priorities, performance indicators, standardized processes, and a continuous improvement mindset to ensure operational excellence and service quality.

Our Ideal Candidate

• Bachelor’s degree in Business Administration, Industrial Engineering, Accounting, Finance, International Business, or a related field.
• Experience in administrative and/or financial operations, including expense control, payment processes, account reconciliation, and financial controls.
• Experience in data analysis, reporting, and process improvement, automation, or digitalization.
• Advanced Excel skills, including formulas, pivot tables, large datasets, and Power Query.
• Knowledge of accounting, administrative, and financial reconciliation processes.
• Proficiency in data visualization and reporting tools (Power BI or equivalent).
• Knowledge of process automation tools (Power Automate or equivalent).
• Experience with ERP or financial systems (SAP or equivalent).
• Experience in team coordination and people leadership.

Benefits You Will Enjoy as #TeamViva

• #TheBestAirlineToWork: An incredible work environment
• Savings fund & savings account
• Staff Travel: Discounted flights for you and up to 12 loved ones after 6 months
• MyIDTravel: Fly worldwide with 30+ airline alliances at reduced fares after 6 months
• Life & medical insurance + 24/7 online family medical assistance
• Exclusive discounts on gyms, retail stores, restaurants, universities, and more
• Above-the-law benefits