Cost Controller Cum Purchasing Assistant

Key Responsibilities

• Assist with purchasing of hotel supplies, food, beverages, and operational items.
• Source quotations from suppliers and compare prices, quality, and terms.
• Prepare and process Purchase Orders (PO) and related documents.
• Monitor purchasing costs and ensure purchases are within approved budgets.
• Check invoices, Purchase Orders, and Delivery Orders for accuracy.
• Monitor food, beverage, and operational costs and report variances.
• Maintain accurate records of purchases, stock movements, and costs.
• Assist with monthly stock counts and inventory reconciliation.
• Monitor stock levels and coordinate with departments regarding replenishment.
• Assist in maintaining supplier records and follow up on deliveries.
• Prepare regular cost and purchasing reports for management.
• Coordinate with Purchasing, Receiving, Stores, Kitchen, F&B, Accounts, and other departments.
• Ensure purchasing procedures and internal controls are followed.
• Perform other duties as assigned by the Cost Controller, Purchasing Manager, or Management.

Requirements

• Diploma or relevant qualification in Accounting, Finance, Purchasing, Hospitality, or a related field.
• Minimum 1–2 years of relevant experience, preferably in a hotel environment.
• Good knowledge of purchasing, inventory, and cost control procedures.
• Good numerical and analytical skills.
• Proficient in Microsoft Excel and familiar with accounting/inventory systems.
• Good communication and organizational skills.
• Detail-oriented, responsible, and able to meet deadlines.
• Able to work independently and as part of a team.
• Previous hotel experience is an advantage.