Counselor's Secretary

The position of a Counselor's Secretary is available at East Central ISD for the 2026-2027 school year. All individuals (district employees included) who are interested in this position must apply online through Frontline via the district website. The deadline for submitting an application is until the position is filled.

PRIMARY PURPOSE: Under moderate supervision provide routine clerical support for the efficient operation of the school counseling office and professional staff. Maintain current and accurate confidential student records.

ESSENTIAL JOB FUNCTIONS:

• Provide general clerical support including word processing, data entry, filing, and file maintenance.
• Assist with the registration of new students, including requesting and sending student records, entering student data, and ensure completeness of records.
• Process changes and adjustments to student schedules.
• Maintain complete and accurate student records including test scores and final grades on permanent records.
• Compile, maintain, and file all reports, records, and other documents as required.
• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Assist counselor(s) with scheduling of meetings and appointments.
• Receive, distribute, and ensure security and confidentiality of testing materials.
• Maintain a college information library and help students, parents, and teachers find information about testing, scholarships, and college materials.
• Maintains confidentiality.
• Perform other duties as assigned.

NOTE: Not all applicants will be interviewed. Each applicant's resume, application, and other available information will be considered in the screening process. Only those persons currently meeting all minimum requirements will be screened.

MINIMUM QUALIFICATIONS:

Education/Certification:
High school graduate or GED
Special Knowledge/Skills:
Knowledge of general office procedures
Proficient keyboarding and file maintenance skills
Ability to use software to develop spreadsheets and databases, and do word processing
Ability to follow verbal and written instructions
Ability to perform a variety of tasks often changing assignment on short notice with some direction
Effective organizational, communication, and interpersonal skills

EQUIPMENT USED: Standard office equipment including personal computer and peripherals

WORKING CONDITIONS: Mental Demands/Physical Demands/Environmental Factors: Maintain emotional control under stress; work with frequent interruptions. Frequent standing, stooping, bending, kneeling, pushing, and pulling, carrying and running. Frequent walking and reaching. Frequent light lifting and carrying (less than 15 pounds); occasional heavy lifting (45 pounds or over) and positioning of students with physical disabilities, controlling behavior through physical restraint, assisting non-ambulatory students, and lifting and moving adaptive and other classroom equipment. Work inside and outside (exposure to sun, heat, cold and inclement weather); exposure to noise; exposure to biological hazards.

PERIOD OF EMPLOYMENT: 210 day-basis
SALARY: Paraprofessional Pay Grade 302