Court Bailiff/Process Server

SUBMISSION DATE: August 21, 2025

DEADLINE DATE: Until Position is filled

Job Title(s):

Ohio Peace Officer Training Academy Certification Required

Bailiff/Process Server

$2,420.00 bi-weekly less than 15 years law enforcement experience

$2,464.80 bi-weekly greater than 15 years law enforcement experience

40-hour work week

Job purpose:

Works under the general supervision of the Court Administrator and/or Chief Security Officer.

Performs work of moderate difficulty in using personal vehicle to serve civil writs from the Lima

Municipal Court, supervises evictions, executes judgments and replevins according to Court

order. Keeps a record regarding work activities, and inputs information into the Bailiff computer

system.

Duties and responsibilities:

? Serves summons, complaints, garnishments, subpoenas, civil restraining orders and

other civil writs of the Court. Including, but not limited to, driving to each indicated

address, coordinating with law enforcement as necessary, determining best method of

service, and serving paperwork through personal, residence or corporate service.

? Supervises evictions. Including, but not limited to, working with landlord to schedule

eviction, providing landlord and tenant with basic information about the eviction process,

coordinating with law enforcement and other agencies (Allen County Dog Warden, Humane

Society) as necessary, driving to each indicated address, supervising the landlord’s removal

of property from the premises in a safe and orderly fashion (including removal of vehicles,

capping of gas lines, and removal of refrigerator doors), appropriately controlling weapons

and prescription drugs, and diffusing conflict during the eviction process.

? Executes judgments and replevins according to court order. Including, but not limited to,

driving to each indicated address, coordinating with law enforcement as necessary, receiving

debtor payment to be paid toward judgment, tagging property, coordinating with various

parties for property removal, supervising the plaintiff’s removal of the property, coordinating

inventory and appraisal on levied/replevin property, coordinating and supervising sale of

property, and remitting sale proceeds and debtor payments to Clerk’s office.

? Recordkeeping. Including, but not limited to, completing entries in the Bailiff computer

system documenting field and office activities, which includes the processing and service of

civil writs, summons, complaints, garnishments, and other civil writs of the Court, and the

execution of judgments and replevins. Also includes completing return paperwork for writs

served, and reporting total amount of money collected each month.

? Miscellaneous. Including, but not limited to, prioritizing work and organizing work route,

consulting written material, coordinating with the Clerk of Court staff, and interpreting and

following case entries and other legal documents (i.e. motions/objections).

? Other duties as assigned. The Lima Municipal Court Judge’s Division retains the right to

add, delete, or modify the duties of this position at any time.

Knowledge, skills and abilities necessary for the position:

? Knowledge of Municipal Court operations and Bailiff’s Department policies and procedures.

? Knowledge of Court-issued safety equipment, policies and procedures concerning field

safety.

? Knowledge of legal terminology and federal, state and municipal laws and ordinances

pertaining to the service of court documents and the enforcement of judgments.

? Knowledge of effective written communication techniques, including spelling, grammar and

punctuation.

? Knowledge of techniques to minimize and de-escalate tensions and confrontation.

? Knowledge of NORIS and civil bailiff software applications as well as MS Windows/Word/

Excel/Outlook applications.

? Knowledge of record keeping systems and maintaining updated/current records.

? Knowledge of basic math.

? Skill in written communication, including proofreading.

? Skill in verbal communication, including speaking clearly and listening carefully.

? Skill in dealing with the public and establishing and maintaining effective working

relationships.

? Skill in operating standard office equipment (including, but not limited to computer, copier,

fax, and calculator).

? Skill and ability to successfully complete annual Court-issued Aerosol Chemical Agents

(pepper spray) training.

? Skill and ability to analyze dangerous field situations rapidly and accurately to take safe and

effective evasive measures and withdraw from harm.

? Skill in organizing work activities.

? Skill in identifying legal paperwork and understanding the dates/deadlines associated with

different types of legal work.

? Skill in organizing and maintaining information/records.

? Skill in compiling and analyzing information/statistics.

? Skill in creating an environment of helpfulness, inclusiveness, courtesy and civility.

? Ability to correctly interpret and apply Court and Bailiff Department policies and procedures.

? Ability to read and comprehend written material, including case entries and other court

paperwork.

? Ability to establish and maintain cooperative working relationships and to effectively

communicate with the public, staff and attorneys.

? Ability to interact in a courteous and professional manner with diverse populations, including

but not limited to judges, co-workers, and other departments/agencies, and customers

(including attorneys, defendants, plaintiffs, and their families.

? Ability to listen to individuals to obtain information necessary to provide meaningful and

accurate assistance.

? Ability to quickly assess situations and respond appropriately.

? Ability to maintain self-control under stressful conditions (a professional demeanor),

including the ability to effectively communicate with upset, angry or frustrated individuals.

? Ability to maintain an even temper across situations and the ability to take verbal abuse.

? Ability to document work activities, work independently with minimal direction, prioritize

work tasks and complete them in a logical order, manage time and meet deadlines under time

pressures and stress.

? Ability to appropriately operate and use Court-issued safety equipment.

? Ability to maintain Court-issued safety equipment in good working order.

? Ability to operate a computer, including keyboarding skills.

? Ability to handle sensitive or confidential information.

? Ability to effectively analyze information.

? Ability to write neatly and legibly.

? Ability to speak clearly and listen carefully.

? Ability to read a map and drive a motor vehicle.

? Ability to follow safe work practices in the field and while driving a motor vehicle.

? Ability to create, maintain, and use filing system, analyze information, and prepare and

maintain business records.

? Ability to collect and summarize statistics and prepare and maintain reports.

? Ability to follow directions.

? Ability to work outside regular work hours when needed.

Qualifications:

Education: Graduation from High School or GED Certificate, required. Thirty (30) semester

hours of course work through an accredited college or university toward a degree

in business, criminal justice, or related field, preferred. Trained on all security

equipment and features by the Ohio Supreme Court.

Certification: Ohio Peace Officer’s Training Program Certificate

Current firearms certification

Hiring contingent upon passing background check and clearance as Lima Police

Department Auxiliary Officer

Availability: Must be able and available to work during the department’s business hours on the

days required. (Monday through Friday, 8:00 a.m. to 5:00 p.m.) May be required

to occasionally work beyond these hours, and every effort will be made to provide

advance notice of such.

Experience: Minimum one (1) year experience working with the public, required. Experience

in legal or court-related work, field work, and work involving upset or contentious

citizens, preferred.

Driving: Must possess a valid operator’s license, a good driving record, and must provide

own motor vehicle with sufficient liability insurance.

Background: May not have prior convictions for fraud, theft, or crimes involving violence or

weapons, or other crimes that would adversely affect the Chief Security Officer’s

ability to support the work and function of the department, or represent the Court

in a fair, credible and professional manner.

Environmental Factors and Physical Demands:

The physical demands and work environment described are representative of those associated

with performing the essential functions of this job. Reasonable accommodations may be made to

enable individuals with disabilities to perform these essential functions.

? An employee is regularly required to read typed and handwritten documents.

? An employee is regularly required to drive personal motor vehicle.

? An employee is regularly required to climb stairs, stoop, balance, and bend.

? An employee is regularly required to sit.

? An employee is regularly required to walk and stand. May involve manipulating up to 15-

pound items.

? An employee is frequently required to communicate orally.

? An employee is regularly required to keyboard.

? An employee is regularly at risk for exposure to animals, strong odors, temperature extremes,

and blood/airborne disease/pathogens.

Interested applicants should apply by emailing a cover letter, resume and 3 professional

references to Tiffany May – [email protected]

Application materials will not be accepted until the position is filled.