Court Clerk - Eastern Division

Qualifications: An example of acceptable qualifications:

Completion of secondary education or equivalent; one (1) year experience in general office keeping; ability to work quickly and accurately; or any equivalent combination of education, experience, and training which provides the required knowledge, skills, and abilities.

Licensure or Certification Requirements:

Notary Public

Must possess a valid Ohio driver's license and maintain insurability under the County's vehicle insurance policy.

Associates in related field or equivalent.

Job Description and Worker Characteristics:

JOB DUTIES in order of importance

Essential Functions of the Position: For purposes of 42 USC 12101:

50% (1) Performs case/file management duties: receives, files, and processes cases (e.g., scans and indexes filings; prepares case jackets; files cases in appropriate locations; etc.); reopens cases; files and dockets proceedings along with journalizing; prepares necessary forms and issues as required (e.g., issuing writs, warrants, summons, garnishments, etc.); prepares and issues paperwork for service as required; prepares commitment paperwork, warrants to discharge, bonds, appeals paperwork, etc.; prepares cases for judge; prepares and files Certificates of Judgment; keeps journals up to date; performs bailiff duties for jury trials and traffic/criminal arraignment court sessions as needed; assigns court dates on cases as needed; assists other deputy clerks as needed; sets hearings; operates recording system; keeps accurate minutes; and marks exhibits. Works closely with Judge on budgetary matters and the development and implementation of various programs.

25% (2) Provides courteous and professional assistance to the general public, law enforcement officers, and attorneys by greeting upon entrance into the office; answers telephone in courteous and professional manner and takes messages for other office staff as needed; answers inquiries in person and over telephone within guidelines of established policy; receives money for costs, fees, fines, bonds, and restitution and issues receipts for same; receipts pay-ins from garnishment and execution actions; calculates cost bills; balances cash drawer daily; processes payments to all witnesses monthly and all jurors at the end of each term of court; drives vehicle to bank to make daily bank deposit; drives vehicle to retrieve mail from post office and sorts and distributes office mail; affixes postage to outgoing mail; drives vehicle to take outgoing mail to post office.

20% (3) Compiles information and prepares notices, forms, and reports (e.g., fingerprint cards for BCI; monthly collection notices; daily reports for license clearances with BMV; weekly computer reports for transmission to BMV; etc.); maintains and updates records (e.g., verifies juror addresses; accounts for juror days served; etc.).

(4) Performs secretarial and clerical tasks (e.g., maintains lists and records; receives and receipts monies collected; assists other clerical staff with programs; etc.)

(5) Maintains required licensures and certification, if any.

(6) Meets all job safety requirements and all applicable safety standards that pertain to essential functions.

(7) Demonstrates regular and predictable attendance.

Other Duties and Responsibilities:

5% (8) Performs other related duties as assigned.

(9) Attends staff meetings as assigned.

Minimum Acceptable Characteristics: (*indicates developed after employment)

Knowledge of: *County, Department, and Division goals and objectives; *County, Department, and Division policies and procedures; *personnel rules and regulations; government structure and process; data processing techniques and procedures; office practices and procedures; *Ohio Revised Code (applicable sections); bookkeeping; public relations; records management; customer service.

Skill in: computer operation; use of modern office equipment; operation of credit card equipment/cash register.

Ability to: develop and maintain effective working relationships; perform job safely; interpret a variety of instructions in written, oral, picture, or schedule form; prepare routine correspondence; complete routine forms; maintain accurate records; prepare accurate and concise reports; sort items into categories according to established methods; instruct others; communicate effectively in oral and written form; maintain confidentiality; resolve complaints from public.

Positions Directly Supervised:

· Manages and oversees staff of Deputy Clerks and office.

Job Type: Full Time

Job Type: Full-time

Pay: $25.73 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance
• Wellness program

Work Location: In person