CPE SETA_Executive Administrative Assistant

Description Title: Executive Administrative Assistant

Clearance Type: Secret

Scope: Perform administrative and executive level tasks for CPE IEW&S headquarters to ensure day-to-day office automation and daily administrative functions.

Responsibilities (including But Not Limited To)

• Record keeping and file maintenance.
• Directing visitors and answering inquiries.
• Coordinating meetings and executive level calendar scheduling and maintenance.
• Preparing and reviewing general correspondence for accuracy, regulation compliance and completeness.
• Answering and directing incoming phone calls.
• Handling conference room scheduling requests.
• Assisting personnel in preparing travel authorizations in support of official temporary duty (TDY) utilizing the Defense Travel System (DTS).
• Inputting personnel time and attendance records into the Automated Time and Attendance and Production System (ATAAPS).
• Maintaining and filing personnel time and attendance records.
• Database and spreadsheet development/maintenance.
• Administrative data management, analysis, and research.
• Maintaining administrative access to the Manpower Information Retrieval and Reporting System (MIRARS).
• The ability to work with government-provided software packages (i.e. Microsoft Word, Excel, Project, Outlook and PowerPoint).
• Prepares correspondence to include Star and SES notes and certificates of appreciation
• Ensures all correspondence is in accordance with AR 25-50 prior to signature.

Qualifications Required Qualifications:

• Bachelor’s Degree and a minimum of six (6) years of experience. Two (2) of those years must be experience supporting a Flag Officer or SES as an Executive Assistant.
• Can be substituted with an Associate’s Degree and ten (10) years of experience; OR twelve (12) years of experience.