Creative Admin

JOB PURPOSE

• Quickly learn and effectively operate internal procedures of the creative department, providing comprehensive support in administration, documentation, and sample management (fashion, accessories, printing, stationery, objects),
• Enhance operational efficiency
• Communicate with suppliers to process orders, monitor production, delivery, and payment documentation; coordinate with departments to ensure schedules and accounts payable.
• Manage and store order, contract, and payment documents fully and accurately.

Key Duties

Learn and operate the Design department’s internal procedures:

• Understand processes for handling requests related to samples, materials, and documents.

• Assist in updating and standardizing internal administrative templates.

Manage design samples:

• Receive, store, and document sample conditions (fashion, printing, supplies).

• Organize samples systematically for easy retrieval.

• Handle sample handovers and store related records.

Manage administrative documents for Design:

• Store documents, requests, and meeting minutes related to team activities.

• Track sample handovers and acknowledgments.

Support supplier coordination:

• Receive order requests from Design.

• Contact suppliers and place orders as directed.

• Monitor supplier production and delivery schedules.

• Collect and verify shipping and payment documentation.

• Work with Accounting to track and reconcile supplier accounts.

Support internal coordination:

• Coordinate with Warehouse, Accounting, and Operations to ensure timely sample flow.

• Remind team of tasks related to samples and paperwork.

Other support tasks as assigned by Department Head or Management:

• Handle sample sending and receiving with partners and suppliers.