Creative Operations Coordinator

About Parasol Music

Paras ol Music is an artist-driven creative agency, label, publisher, and community dedicated to creating authentic and impactful music for visual media and multidisciplinary storytelling. We specialize in curating and crafting custom music for film, television, movie trailers, video games, sports, and advertising while building meaningful opportunities for artists, producers, and composers.

As part of the broader PARASOL ecosystem, our mission is to raise consciousness and connect the world through the transformative power of music.

In under two years, Parasol has contributed to a #1 Billboard World Album, earned nine Clio Awards, secured placements across some of the world's biggest franchises—including Superman, Avengers: Doomsday, Avatar: Fire and Ash, Moana, TRON, Frankenstein, Call of Duty, VALORANT, F1 25, Madden 26, and the Olympics —and built a mission-driven creative community of artists, producers, composers, music supervisors, agencies, brands, and entertainment clients.

Job Description

We’re looking for a highly organized, detail-oriented, and creatively minded Creative Operations Coordinator to help drive the day-to-day execution of Parasol’s creative and business operations.

This is a highly cross-functional role spanning creative, sync, A&R, publishing, label, and operations. It’s ideal for someone who loves music but is equally energized by making things run smoothly behind the scenes. You’ll help keep our catalog, pitches, projects, deals, releases, sessions, events, and administrative workflows organized and moving forward and serve as a key member of the creative team.

What You'll Do

Creative & Sync Operations

• Maintain and organize Parasol’s music catalog, assets, metadata, playlists, and project files, including DISCO
• Maintain key creative and production trackers and keep projects, deadlines, and deliverables on schedule; help build new systems
• Assist the creative team with incoming briefs, pitch preparation, playlist building, music searches, asset delivery, and pitch tracking
• Coordinate client communications and follow-ups, ensuring requests, assets, and deliverables are handled accurately and promptly
• Assist with A&R initiatives, including artist research, outreach, onboarding, session scheduling and setup, and catalog intake
• Coordinate clearance, licensing, deal execution, and finance workflows, including document management, vendor information, rights information, and invoicing support
• Handle publishing administration, including song registrations, metadata collection, split information, and catalog maintenance
• Assist with label releases from setup through delivery, coordinating assets, metadata, credits, timelines, and other deliverables
• Maintain release calendars and help ensure projects stay on schedule
• Create marketing mailers, playlists, presentations, and pitch decks
• Assist with social media posting, marketing materials, and press releases

Events & Community

• Assist with the planning and execution of Parasol events, writing camps, showcases, retreats, and industry gatherings
• Coordinate logistics including schedules, attendees, venues, vendors, travel, materials, and communications
• Provide on-the-ground support as needed to help events and creative programs run smoothly

Who You Are

You are someone who genuinely enjoys being the person who makes things happen . You’re organized enough to keep track of dozens of moving pieces, but creative and flexible enough to thrive in the fast-moving world of music.

You likely have:

·      2–4+ years of experience in music, entertainment, sync, publishing, label operations, creative operations, or a related field

·      Exceptional organizational skills and attention to detail

·      Strong written and verbal communication skills

·      The ability to manage multiple projects, deadlines, and stakeholders simultaneously

·      Comfort working with contracts, metadata, spreadsheets, invoices, and administrative systems

·      Familiarity with DISCO and music catalog management; experience with publishing, licensing, distribution, or rights administration is a plus

·      Strong musical instincts and enthusiasm for discovering and working with artists

·      A proactive, resourceful approach—you notice what needs to happen and help move it forward without waiting to be asked

·      Strong judgment and discretion, with an instinct for when to take initiative, when to ask questions, and when to escalate

·      A collaborative, low-ego attitude and comfort working across creative and business functions

·       An entrepreneurial, builder’s mindset—you’re excited to join a growing company, take ownership, solve problems creatively, and help build better systems and ways of working as we scale

·       Comfort operating in a fast-moving environment where priorities evolve, everyone pitches in, and great ideas can come from anywhere

·      Other creative skills like graphic design, video editing, social media management a plus

·      Genuine excitement about Parasol’s mission and building a growing music company