Creative Operations Coordinator

Title: Creative Operations Coordinator

Industry: Beauty

Location: New York, NY

Duration: 12 months

Responsibilities

• Partner with Creative Leads and Finance to track purchase orders, budgets, spend, forecasts, financial reports, and potential discrepancies or overages.
• Maintain organized budget trackers, copy sheets, creative briefs, project records, calendars, timelines, and shared creative resources across active projects.
• Track incoming creative assets, retouching requests, vendor deliverables, and project statuses; flag missing or delayed items to keep work on schedule.
• Coordinate communication, stakeholder feedback, approvals, timelines, deliverables, and priorities across Creative, Brand Marketing, Brand Activation, CDMO, Finance, and other cross-functional teams.
• Provide operational and logistical support for the US Creative Team, including presentations, sales meetings, retailer activations, freight shipments, storage, equipment, supplies, creative spaces, and external vendor coordination.

Requirements

• 3–5 years of experience supporting creative teams in creative operations, marketing operations, coordination, or a related role.
• Experience maintaining budgets, expense reports, purchase orders, and financial trackers; proficiency with Microsoft Office and project tracking tools.
• Strong organizational, communication, time-management, problem-solving, collaboration, attention-to-detail, and follow-through skills.
• Ability to manage multiple priorities in a fast-paced environment and coordinate stakeholders, vendors, timelines, and deliverables.
• Ability to handle sensitive information with confidentiality and discretion; experience in creative, marketing, retail, or agency environments is preferred.

Skills

• Creative Operations
• Marketing Operations
• Budget Tracking
• Purchase Orders
• Financial Reporting
• Project Coordination
• Vendor Management
• Stakeholder Collaboration
• Creative Asset Management
• Microsoft Office

Hourly rate is commensurate with experience and is an estimated range provided by WorkGenius.

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