Creative Personal Assistant

Creative Personal Assistant

We are looking for a highly organized, responsible, proactive, and detail-oriented Creative Personal Assistant to work in person and provide support with day-to-day business, administrative, communication, and creative tasks.

This role requires someone who can take instructions, understand the expected outcome, execute tasks independently, and follow through until they are completed.

BILINGUAL REQUIREMENT

Fluent English AND Spanish are REQUIRED for this position.

The ideal candidate must be comfortable speaking, reading, writing, and communicating professionally in both English and Spanish. This is an essential part of the position and is required to communicate with customers, vendors, and our team.

Responsibilities

• Respond to customer messages in a professional and timely manner.
• Regularly monitor messages and communications during agreed working hours.
• Follow up on customer requests, orders, questions, and pending issues.
• Execute tasks based on verbal or written instructions.
• Take ownership of assigned tasks and follow through until completion.
• Keep track of deadlines, appointments, orders, and important follow-ups.
• Maintain organized task lists and communicate the status of pending items.
• Assist with scheduling, appointments, errands, research, purchases, and administrative tasks.
• Help organize documents, information, files, and calendars.
• Assist with social media and basic content-related tasks.
• Take simple photos or videos for social media when needed.
• Help with Instagram, WhatsApp, and other customer communication channels.
• Research products, services, vendors, pricing, or solutions when requested.
• Communicate questions quickly when clarification is needed.
• Identify small problems and use good judgment to find solutions.
• Adapt to different responsibilities depending on the needs of the day.

What We're Looking For

• Fluent English AND Spanish — REQUIRED
• Strong written and verbal communication skills in both languages.
• Excellent organization and attention to detail.
• Reliable and punctual.
• Strong follow-through.
• Ability to manage multiple tasks and priorities.
• Comfortable working in a fast-paced environment.
• Ability to follow detailed instructions accurately.
• Able to work independently after receiving direction.
• Proactive and resourceful.
• Good judgment and problem-solving skills.
• Comfortable using a computer, smartphone, WhatsApp, Instagram, Google Drive, and other digital tools.
• Familiarity with social media.
• Flexible and available to respond to time-sensitive matters during agreed working hours.
• Discreet and trustworthy when handling personal or business information.

The Type of Person We Need

We are looking for someone with a strong “I’ll take care of it” mentality.

If you are given a task, we expect you to take ownership of it, figure out the necessary steps, execute it, follow up when necessary, and communicate once it has been completed.

For example, you may receive an instruction such as:

“Can you find out what we need for this, compare the options, and help me get it done?”

The right person will be comfortable researching the answer, asking questions when necessary, presenting a solution, and helping execute it.

Timely communication is extremely important in this position. Messages, customer questions, and important pending tasks need to be acknowledged and handled within a reasonable timeframe.

We are looking for someone who can become a dependable right-hand person and help turn ideas, instructions, and pending tasks into completed work.

Position Details

Work Location: In Person

This is a hands-on position that requires flexibility and the ability to assist with a variety of administrative, creative, communication, and personal-assistant responsibilities.

Pay: $12.00 - $15.00 per hour

Expected hours: 20.0 per week

Benefits:

• Flexible schedule

Work Location: In person