Creative Studio & Events Assistant (FEMALE)

Company: La Vida Dance Studio & Events Studio W.L.L.
Location: Budaiya, Bahrain
Job Type: Part-Time
Working Hours: 5–6 hours per shift (Morning or Evening)

About La Vida

La Vida Dance Studio & Events Studio W.L.L. is a dance, entertainment, and events company based in Bahrain, specializing in dance classes, live entertainment, nightlife events, workshops, and collaborations with hotels, restaurants, and hospitality venues.

We are looking for a creative, organized, and proactive Creative Studio & Events Assistant to support our daily studio operations, marketing activities, content creation, and entertainment events.

The ideal candidate should have a combination of administrative, marketing, creative, and organizational skills, with a genuine interest in the dance, entertainment, and hospitality industry.

Key Responsibilities

1. Studio Operations & Administration

• Assist with daily studio operations, class schedules, student registrations, bookings, memberships, and client inquiries.
• Manage WhatsApp, Instagram, and other client communications professionally and efficiently.
• Assist with membership tracking, sales records, payments, and administrative reports.
• Coordinate with instructors and staff regarding schedules, classes, replacements, and studio activities.
• Maintain organized records, spreadsheets, and administrative documents.
• Ensure the studio maintains a professional, welcoming, and organized environment.

2. Events & Entertainment Coordination

• Assist in planning, organizing, and coordinating dance events, Latin social nights, themed parties, brunches, workshops, and entertainment programs.
• Coordinate with hotels, restaurants, venues, DJs, musicians, dancers, performers, and external suppliers.
• Prepare event schedules, assist with rehearsals, costumes, transportation, and event logistics.
• Attend client meetings, venue meetings, and event planning meetings when required.
• Assist in preparing professional quotations, entertainment packages, event proposals, and presentations.
• Attend live events and support the team to ensure the smooth delivery of entertainment services.

3. Marketing & Social Media Management

• Assist in developing and implementing marketing strategies to promote dance classes, memberships, events, and entertainment services.
• Manage and maintain the company's social media platforms, including Instagram and TikTok.
• Plan and organize social media content calendars, promotional campaigns, and advertisements.
• Create engaging captions, announcements, promotional messages, flyers, and marketing materials.
• Assist in developing creative ideas to increase brand awareness, attract new clients, and grow the company's online presence.
• Support the promotion of studio activities, special offers, workshops, and upcoming events.

4. Content Creation, Photography & Videography

• Create engaging visual content for Instagram, TikTok, and other social media platforms.
• Attend studio activities, nightlife events, brunches, and live performances to capture photos and videos.
• Record dance performances, DJ sets, workshops, behind-the-scenes footage, and guest interactions.
• Take high-quality photographs and videos of instructors, dancers, performers, and events.
• Edit reels, stories, short-form videos, and promotional clips using applications such as CapCut, Canva, or similar tools.
• Assist in producing creative promotional content that reflects the company's brand and visual identity.

5. Business Development & Client Relations

• Assist in identifying new business opportunities and potential collaborations with hotels, restaurants, corporate clients, and event venues.
• Build and maintain professional relationships with clients, partners, suppliers, and entertainment professionals.
• Follow up on client inquiries, quotations, proposals, bookings, and partnership opportunities.
• Assist with preparing business presentations, reports, and professional correspondence.
• Support the development of new classes, entertainment packages, events, and revenue-generating opportunities.

6. Team & Recruitment Support

• Assist with recruitment and onboarding of dance instructors, performers, administrative staff, and international artists.
• Communicate with recruitment agencies and assist with international dancer hiring and relocation arrangements.
• Prepare and organize employment documents, offer letters, performance agreements, and internal records.
• Assist with tracking instructor payments, performance fees, payroll information, and related administrative documents.
• Maintain professional communication and assist in ensuring the smooth coordination of staff and performers.

Requirements & Qualifications

• Previous experience or knowledge in marketing, social media management, event coordination, hospitality, business administration, or a related field.
• Strong understanding of digital marketing, social media platforms, content creation, and promotional strategies.
• Experience managing social media accounts, particularly Instagram and TikTok.
• Knowledge of photography, videography, and video editing for social media and promotional purposes.
• Proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint.
• Ability to prepare professional quotations, business proposals, reports, presentations, spreadsheets, and client correspondence.
• Excellent written and verbal communication skills in English. Arabic is preferred.
• Strong client relationship management, customer service, negotiation, and problem-solving skills.
• Excellent organizational and multitasking abilities, with strong attention to detail.
• Ability to manage multiple projects, work independently, take initiative, and meet deadlines.
• Comfortable attending client meetings, venue meetings, nightlife events, live performances, and entertainment activities.
• Willingness to attend evening and weekend events when required.
• Professional, presentable, creative, and comfortable interacting with clients, performers, and external partners.

Preferred Experience

• Background in hospitality, event management, entertainment, dance, or creative industries.
• Experience working with hotels, restaurants, corporate clients, event venues, or entertainment agencies.
• Knowledge of event budgeting, sales tracking, business development, and marketing campaigns.
• Familiarity with Canva, CapCut, or similar graphic design and video editing applications.

Working Schedule

• Part-time position, 5–6 hours per shift.
• Morning or evening shifts, based on the company's operational requirements.
• Occasional attendance at evening and weekend events is required as part of the role.

What We Offer

• An opportunity to work in a creative, dynamic, and growing dance and entertainment company.
• A diverse role combining administration, marketing, content creation, and event production.
• Opportunities to gain experience in the hospitality, entertainment, and events industry.

How to Apply

Interested candidates are invited to submit their CV along with examples of their previous marketing work, social media content, photography, videography, or creative portfolio, if available.

Work Location: In person