Credit and Collection Staff

JOB PURPOSE:
Responsible for the timely monitoring and collection of sales proceeds and dealer’s income from bank financing and company Purchase Orders (POs), as well as insurance claims receivables. Ensures that collections are properly documented, recorded, monitored, and reported, and that outstanding receivables are followed up promptly to minimize delays and backlogs.
KEY RESPONSIBILITIES
Collection of Sales Proceeds and Dealer’s Income

• Monitor and follow up with banks and companies on the status of sales proceeds and dealer’s income from bank-financed sales and company POs.
• Coordinate the pickup of check payments from banks and companies and confirm payments through credit-to-account (CTA) or Manager’s Checks (MCs).
• Verify and document collections by reviewing deposit slips, proof of credit-to-account, and other payment documents.
• Maintain and regularly update the Receivables and Collection Monitoring List.
• Monitor outstanding receivables and promptly follow up on delayed or pending payments. Prepare the weekly Receivables and Collection Report. Insurance Claims Collection
• Coordinate with the Body and Paint Department to obtain complete claim documents, including invoices, Letter of Authority (LOA), Release of Claims, IDs, and other required documents.
• Prepare and encode Statements of Account (SOAs) for insurance claims.
• Coordinate and facilitate the delivery/submission of SOAs to the appropriate branches and/or insurance companies.
• Follow up on approved claims and collect check/MC payments from insurance companies.
• Coordinate with the Cashier for the issuance of Official Receipts (ORs) and ensure proper documentation of collections.
• Update and monitor Insurance Claims Receivables • Prepare the weekly Insurance Claims Receivables and Collection Report
  OTHER RESPONSIBILITIES
• Maintain complete and organized records of receivables, collections, and supporting documents. Coordinate with relevant internal departments, banks, companies, and insurance providers to resolve collection and documentation concerns.
• Ensure timely escalation of delayed payments, incomplete documentation, and other collection issues to the immediate superior.
• Perform other related duties that may be assigned by the immediate superior
  QUALIFICATIONS
• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field
• Preferably with experience in Credit and Collection, Accounts Receivable, Finance, Banking, Insurance, or Automotive Dealership operations.
• Proficient in Microsoft Office, particularly Excel.
• Good communication, coordination, follow-up, and negotiation skills.
• Detail-oriented, organized, and able to manage multiple receivables and collection activities.
• Able to work independently and meet deadlines.