Creditors Clerk

Main Purpose of the Role

The purpose of the Creditors Specialist role is to manage and maintain accurate debtor and creditor records, ensuring proper ledger control, invoice processing, reconciliations, and financial reporting.

The role supports the Finance Department by ensuring that all financial records are accurate, complete, and up to date, enabling reliable reporting, compliance, and informed decision-making across the business.

1. Key Responsibilities

Debtors & Creditors Management

• Printing and reviewing daily audit trails from Unisolv.
• Printing and verifying all ledgers.
• Retrieving and checking transported/delivered invoices from Dispatch.
• Ensuring invoices are signed, attached, and correctly processed.
• Filing and maintaining “married” invoices accurately.

Ledger & Dashboard Management

• Importing ledgers and gross profit for all stores and warehouse to dashboards.
• Exporting Unisolv audit trail to Excel
• Capturing ledger amounts accurately on Google Sheets.
• Maintaining dashboards for reporting and analysis purposes.

Reconciliation & Verification

• Checking audit trail numbers for completeness and accuracy.
• Ensuring store imports, ledgers, and gross profit balances.
• Combining warehouse and store ledgers and verifying totals.
• Reporting discrepancies or significant variances to management.

Month-End & Reporting

• Ensuring all invoices are updated during month-end processes.
• Performing authorised reversals for warehouse or stores when required.
• Checking discrepancies relating to deliveries and incomplete dockets.
• Reporting incomplete documentation and ensuring corrections are received.

Additional Responsibilities

• Assisting management with debtor and creditor-related financial queries.
• Maintaining accurate and organised financial documentation for audit purposes.
• Ensuring compliance with internal financial policies and procedures.

2. Daily Duties

The Employee’s daily responsibilities include, but are not limited to:

• Printing daily audit trails and ledgers from Unisolv.
• Collecting and verifying delivered invoices.
• Capturing ledger amounts on Google Sheets.
• Updating dashboards.
• Filing invoices and reconciliation documents.

3. Weekly / Monthly Duties

• Combining warehouse and store ledgers.
• Performing month-end ledger updates and authorised reversals.
• Exporting audit trails to Excel
• Reviewing and reporting discrepancies to management.
• Filing and packing financial documentation.

4. Systems and Tools Used

• Proficiency in Xero Accounting.
• Unisolv
• Microsoft Excel
• Google Sheets
• Financial dashboards
• Physical and digital filing systems

Pay: R17 500,00 - R22 500,00 per month

Experience:

• FMCG: 10 years (Required)

Work Location: In person