Creditors Supervisor

Job Purpose

We are seeking a highly organised and detail-oriented Creditors Supervisor to lead our Accounts Payable function and ensure the effective management of supplier accounts, creditor payments, reconciliations, month-end processes, and team performance. The successful candidate will play a key role in maintaining strong supplier relationships, ensuring compliance with company policies, and driving process improvements within the Creditors department.

Responsibilities

Creditors Management

• Review and authorise all creditor payments, ensuring suppliers are paid accurately and within agreed payment terms.
• Manage supplier master data, including new supplier creation, amendments, and deactivations.
• Monitor and recover supplier debit balances timeously.
• Review aged creditor reports and ensure outstanding items are resolved.
• Ensure all supplier accounts are reconciled and cleared before deactivation.

Creditor Reconciliations

• Review and approve supplier reconciliations for all active suppliers.
• Ensure all supporting documentation is complete and accurately attached.
• Investigate and resolve outstanding supplier statement queries and long-outstanding reconciling items.

Month-End Processing

• Oversee the processing of monthly creditor penalties and adjustments.
• Review Vendor Balance Reports and ensure all payments are processed.
• Ensure intercompany payments and cash repatriations are processed accurately.
• Manage the Accounts Payable month-end close across all countries.
• Ensure payment journals are posted within prescribed timelines.
• Review and resolve unmatched receipts and invoices.

Compliance, Reporting and Continuous Improvement

• Ensure adherence to company policies, procedures and internal controls.
• Maintain and update process documentation.
• Provide accurate cash flow information to business stakeholders and Treasury.
• Respond to supplier and internal stakeholder queries.
• Identify opportunities for process improvement and automation.
• Support internal and external audits, ensuring timely and accurate information is provided.

BEE Administration

• Ensure active suppliers have valid BEE certificates on file.
• Liaise with suppliers to obtain updated certificates.

People Management

• Lead, motivate and develop the Creditors team.
• Provide coaching, guidance and support to team members.
• Foster a professional, service-oriented and high-performance culture.
• Conduct regular team meetings, training sessions and performance discussions.

Qualifications

Diploma or Degree in Accounting, Finance, Commerce, or a related field.

Minimum 5 years' experience in a Creditors or Accounts Payable environment.

At least 2 years' experience in a supervisory or team leadership role.

Strong knowledge of creditor reconciliations, month-end processes, supplier management and financial controls.