Crew Documentation Officer

A vessel can't sail without its crew's paperwork in order: certificates, contracts, permits, and travel documents all need to be valid. At Grieg Star, you'll be the person who ensures that the seafarers assigned to you are properly documented, processed, and ready for sea.

In this role, you'll:

• manage the end-to-end documentation and processing of an assigned group of seafarers
• verify and maintain seafarers' documents, certificates, licenses, and records
• monitor and coordinate renewals for flag state, CRA, visa, and other regulatory requirements
• prepare crew documents, contracts, and joining formalities ahead of dispatch
• ensure that assigned seafarers remain compliant and deployment-ready at all times
• support seafarers and their families with inquiries and welfare-related concerns

The ideal candidate holds a bachelor's degree, preferably in Business Administration or a related field, and has experience in crew documentation or crew processing within the manning industry. You have a good understanding of seafarer certification, travel, and visa requirements, as well as document management and records administration to ensure accurate, organised, and compliant crew documentation. You are comfortable communicating with seafarers from diverse backgrounds, work in a structured and detail-oriented manner, think analytically, adapt well to changing priorities, and thrive in a collaborative team environment.

You'll be based in our Manila office, in the Crewing Department, and report to the Crew Documentation Manager.

Our work environment is diverse, inclusive, and collaborative – with a healthy work-life harmony. We support our employees' well-being through comprehensive benefits, including Group Insurance and HMO coverage for all employees.

Our written and spoken language is English.

We do not expect you to write a full cover letter, but rather a brief paragraph explaining what motivates you to apply for the position.

Apply today or by 20 August at the latest. Applications are reviewed continuously, and the hiring process may be cut short if we identify the right candidate early on.