Crewing Executive

Job Overview

We are seeking a hands-on Crewing Executive to support the team in managing day-to-day crewing operations, including recruitment, crew coordination, and documentation.

This role will focus on executing crew deployment, maintaining compliance, and supporting in-house crewing activities across assigned vessels.

Responsibilities and Duties

• Assist in executing crew planning and deployment arrangements as directed
• Coordinate crew changes including travel, visa, accommodation, and logistics arrangements
• Support end-to-end recruitment of seafarers, including sourcing, screening, and interview coordination
• Maintain and update accurate crew records in the company database
• Assist in verifying crew qualifications, certifications, and documentation
• Monitor validity of crew documents (e.g. STCW, medicals, passports) and highlight issues to the Head of Global Crew & Talent
• Arrange interviews, medical check-ups, and onboarding processes for seafarers
• Prepare and support issuance of crew employment contracts and related documentation
• Assist in handling PLKS, immigration processes, and regulatory documentation
• Coordinate with authorities (e.g. Marine Department, Immigration) for submission and processing matters
• Assist in checking crewing-related invoices and non-wage expenses
• Prepare and compile data required for crew payroll processing
• Maintain proper filing and ensure all crew records are updated accurately and timely
• Support execution of urgent crew replacement arrangements when required
• Ensure confidentiality and compliance with company policies and APS requirements
• Perform any other duties as assigned

Qualifications

• Diploma or Degree in Maritime, Logistics, HR, or related field

• 2 to 3 years of experience in crewing / shipping / offshore operations

• Experience in direct crew recruitment or in-house crewing functions is an advantage

• Familiar with crew documentation and crew change processes

• Basic knowledge of:

  • STCW, MLC 2006
  • Malaysia Marine Department regulations
  • PLKS / Immigration processes

• Strong coordination, organisational, and multitasking skills

• Able to work under pressure and meet tight deadlines

• Proactive, responsible, and a team player

• Proficient in Microsoft Office applications

• Good communication skills in English