Crewing Executive

DUTIES & RESPONSIBILITIES

a. To strictly follow all Company procedures, guidelines and mandatory regulations and any special requests from the Client.

b. To be in charge of the quality of the line-up on the vessels in the portfolio – maximum of up to twelve vessels.

c. To ensure a proactive communication with the vessels, the Recruitment and Placement Service and the Responsible Operations.

d. To prepare an Exemption Request Form related to dedicated vessels and obtain Crewing Manager – Team Leader’s validation.

e. To be in charge of junior officers and ratings planning in the assigned pool, prepared by the Recruitment and Placement Service.

f. To validate or reject in the system junior officers and ratings lined up by the Recruitment and Placement Service depending on their suitability.

g. If approved and delegated by a Crewing Manager – Team Leader, to validate or reject in the system senior officers lined up by the Recruitment and Placement Service depending on their suitability - following required validation by the Client (applicable only to top 2 Senior Officers).

h. To manage vessels’ safe manning crew complement basis the approval and agreement with the Client, including reduced crew headcount upon obtaining by the Client all necessary exemptions.

i. To propose, in case of an emergency relief, a replacement of a seafarer to be reviewed and validated by the Crewing Manager – Team Leader / COO if required.

j. To validate promotions of ratings except for cadets’ promotions.

k. To prepare a transfer / exit plan for a vessel changing a nationality allocation or leaving the Company as well as prepare a relief plan for any specific projects as requested by the Client.

l. To ensure that prior approving a seafarer to re-join a vessel his / her latest appraisal has been entered into the Company database and verify whether the appraisal score and comments permits the Seafarer to be re-hired.

m. To monitor whether that all required crew records have been entered correctly and in a timely manner in the Company database.

n. To manage all communication between vessels, the Client and Recruitment and Placement Services regarding crewing matters.

o. To ensure that Riding Squad members / any additional seafarers are in compliance with the Client’s request and appropriately reported for invoicing.

p. To review Seafarers’ Employment Agreements and POEA contracts as well as save them in the software.

q. To be available 24/7 when Duty Officer in case of an emergency call and to record every emergency call.

r. To check and pre-approve the non-wage crew costs, mustering expenses or shorthand bonus invoices.

s. To update vessel’s visit log book and prepare a vessel’s visit report after visiting a vessel.

t. To ensure that the Crewing Manager / Team Leader is always kept updated and fully informed about all exceptional cases.

u. To perform ad hoc tasks as requested by the Crewing Manager / Team Leader

JOB SPECIFICATIONS

Minimum Level of Qualification:

1. A minimum of a diploma
2. Preferred knowledge of mandatory STCW certifications, Seafarer’s Employment T&C, MLC 2006, CBA and Flag States’ requirements
3. Proficiency in MS Office applications
4. Proper command of English, both written and spoken

Experience:

1. Preferred one year of relevant crewing or ship management experience
2. Experience in the shipping industry as a seafarer would be an advantage

Personal Qualities:

1. Good interpersonal skills, including conflict management skills
2. Strong customer focus
3. Good time management skills and ability to meet deadlines
4. Good organizational skills
5. Ability to multi-task
6. Aptitude in decision-making and problem-solving
7. Ability to prepare reports
8. High sense of compliance
9. Accuracy