Customer Operations Executive

Who you are

• Customers and third-party logistics providers: coordinate order and delivery queries, resolve service issues, and support timely execution of customer requirements
• Logistics and Quality teams: manage in-transit issues, delivery discrepancies, ad hoc collections or deliveries, cost optimisation, quality complaints, and approval of sales-related distribution costs
• Supply and Demand Planning: align forecasts, allocations, supply availability and demand versus availability risks in line with departmental SOPs and customer priorities
• Commercial teams: provide customer account updates, supply risk visibility, activity calendar support, promotional stock coordination and status updates on outstanding queries
• Finance teams: support credit limit monitoring, payment terms, account reconciliation, documentation requirements, month-end activities and audit readiness
• Marketing teams: support customer listings, activations, VAPs, POSM shipments and other customer-related marketing requirements
• Legal, Compliance, Brand Companies and internal affiliates: support documentation, volume tracking for Direct Shipment orders, regulatory requirements, brand company coordination and issue resolution where required
• Degree educated or equivalent relevant experience, preferably in Supply Chain, Business, International Trade, Logistics, Operations or a related discipline
• Fluent in English, with strong written and verbal communication skills
• Strong working knowledge of Microsoft Office, particularly Excel and Outlook, with the ability to work confidently with operational reports, dashboards and customer data
• Good analytical capability, with the ability to interpret data, identify risks or trends, connect information across functions and propose practical solutions within scope
• Understanding of order management, customer service performance, supply availability, forecast alignment, KPI tracking and escalation processes
• Ability to work cross-functionally with customers, Commercial, Planning, Finance, Logistics, Marketing, 3PLs and internal affiliates
• Strong attention to detail, prioritisation skills and ability to manage multiple customer requirements in a fast-paced environment
• Previous experience in Customer Operations, Customer Supply Chain, Order to Cash, Logistics, Supply Chain or a comparable operational role
• Experience managing customer orders, service issues and operational follow-up across multiple internal and external stakeholders
• Experience using reports, dashboards or customer data to track performance, assess risks, identify trends and support operational decision-making
• Experience working with service, supply or order management KPIs such as OTIF, CFR, order accuracy, forecast alignment or supply availability
• Experience managing competing priorities in a fast-paced environment, balancing customer requirements, operational constraints and business deadlines
• Experience using ERP systems such as JDE, SAP or equivalent order management platforms
• Experience working with EDI, RPA, customer portals, reporting tools or operational dashboards
• Experience in FMCG, Retail, Drinks, Travel Retail or another customer-focused supply chain environment
• Fluency in another European language, such as French, Spanish, Italian or Dutch
• Experience supporting customer performance reviews, supply reviews, root-cause analysis or continuous improvement initiatives

What the job involves

• Customer Operations and Logistics are a key part of Integrated Operations and Supply Chain, enabling high customer service standards, operational excellence, cost optimisation and compliance across the Order to Cash process
• The Customer Operations Executive independently manages a defined portfolio of customers across Europe or the Americas
• The role acts as the central operational link between customers and internal stakeholders including Commercial, Finance, Planning, Logistics, Marketing, Legal, Brand Companies, third-party logistics providers and other Pernod Ricard affiliates
• This is not solely an order-processing role. It requires end-to-end ownership, analytical judgement and timely operational decisions within agreed authority
• The role holder connects information across functions, manages operational exceptions, assesses customer and business risk, and converts data and customer insight into clear actions and escalations
• Manage the end-to-end Order to Cash process and aftercare service for a defined customer portfolio, ensuring accuracy, timely execution and high service standards
• Act as the operational link between customers and internal stakeholders, connecting customer, commercial, planning, finance and logistics inputs to support effective decisions and follow-through
• Use dashboards, reports and operational data to monitor customer performance, forecast alignment, supply risk, distance to go and KPI trends, applying judgement to resolve issues within scope and escalate early where required
• Lead the operational agenda for the assigned portfolio through structured customer reviews, exception management, root-cause analysis and action tracking
• Manage the end-to-end Order to Cash process for a defined customer portfolio across Europe or the Americas
• Receive, validate and process customer orders through EDI, email, JDE Oracle, RPA, customer portals or other agreed channels, ensuring timely and accurate order placement
• Assess orders against forecast, stock availability, recovery plans, allocations, minimum order quantities, credit limits, pricing, route-to-market requirements, customer obligations and cost optimisation guidelines
• Monitor orders through shipment and delivery, maintaining visibility of blocks, changes, documentation, promised dates and customer risks until closure
• Maintain complete order history, customer records and administrative accuracy to support month-end closing, audit readiness and business continuity
• Provide proactive, clear updates to customers on order status, risks, enquiries, changes and service issues
• Track and deliver agreed service targets, including CFR, OTIF, SLAs and administrative accuracy
• Identify, assess and escalate risks affecting customer service, shipment execution, monthly value, supply availability or business performance
• Conduct root-cause analysis on service failures, reason codes, admin errors and customer issues to support corrective actions
• Maintain issue logs for customer, 3PL and operational escalations, ensuring follow-up with relevant stakeholders
• Prepare supply risk escalations and customer supply review inputs for Sales & Operations Execution and monthly review forums
• Own and coordinate operational exceptions affecting orders, supply, pricing, credit, transport, customs, documentation, quality or delivery, bringing together the correct stakeholders to minimise customer and business impact
• Use operational dashboards, customer reports and internal tools to monitor customer-level performance, supply risk, forecast alignment, distance to go, CFR, OTIF and KPI trends
• Make appropriate operational decisions within agreed authority and escalate early when the impact, complexity or decision falls outside scope
• Prepare and lead regular customer operational and supply review forums in collaboration with Commercial, Demand Planning and other relevant functions
• Present service performance, customer ordering patterns, forecast alignment, supply constraints, recovery plans, logistics topics, opportunities, challenges and agreed actions
• Translate review outcomes into clear owners, deadlines and follow-up, ensuring actions are progressed and closed
• Use customer feedback, complaints and service data to identify recurring themes and propose practical improvements to the customer experience
• Participate in co-planning, pre-demand review, S&OE and other relevant governance forums, representing the operational position of the assigned portfolio
• Analyse customer orders and ordering behaviour against forecast, activity plans, stock availability and supply assumptions
• Identify forecast gaps, phasing changes, overselling, unconfirmed demand, supply constraints and inventory exposure, and escalate these through the correct planning and business forums
• Work with Planning and Commercial to align allocations, promotional requirements, novelties, recovery plans, customer priorities and product availability
• Provide accurate customer-level inputs on open orders, shipment risk, distance to go, opportunities and operational constraints to support informed business decisions
• Challenge incomplete or inconsistent assumptions constructively, using available data and a clear understanding of customer, supply, finance and logistics impacts
• Support the operational readiness of new product introductions, restages, delistings, promotions, VAPs, POSM and customer activations for the assigned portfolio
• Coordinate customer listings, product data, item cross-references, forecasts, orders, launch timing, stock readiness, documentation and customer-specific requirements with Marketing, Commercial, Planning, Brand Companies and master-data owners
• Monitor launch dependencies and risks, escalating gaps early to avoid missed launches, excess inventory, obsolete stock or customer disruption
• Support the depletion or transition of old stock and ensure customer communication is aligned when products, packaging, formats or supply routes change
• Use operational dashboards, customer reports and internal systems to monitor customer-level performance, supply risk, forecast alignment, distance to go, CFR, OTIF, order accuracy and other relevant KPIs
• Interpret trends and exceptions, connect information across functions and propose practical actions rather than reporting data without a recommendation
• Validate the accuracy and completeness of data used in customer reviews, escalations and business decisions
• Provide clear and concise reports, commentary and escalation summaries to management and stakeholders as required
• Compare pricing between customer purchase orders and JDE Oracle and escalate anomalies promptly before order release or invoicing
• Support Finance with customer account reconciliation, non-payment investigation, proof of delivery requests, credit notes and dispute resolution
• Execute payment terms, statements of account and credit-related follow-up in collaboration with Finance and Commercial
• Process supplier invoices related to sales order distribution within agreed timelines and validate supporting information before approval or escalation
• Protect confidential pricing, customer and depletion information
• Apply export procedure principles and ensure shipments meet route-to-market, regulatory, customer and documentation requirements
• Support EADs, customs documentation, certificates and other shipment documents, coordinating with the appropriate specialists where required
• Understand operational requirements linked to Incoterms, documentation retention, liability, shipment risk and customer obligations
• Maintain working awareness of relevant UK, EU and US requirements, including SEED checks, EMCS entries, ARC numbers, ISF and other applicable documentation
• Raise and support the resolution of quality, dispatch, loss, damage and customer complaints through the appropriate systems and processes
• Maintain accurate customer master data, item cross-references, EDI setup, customer portfolio information and operational records in relevant systems
• Work with TECH, master-data teams and process owners to resolve system, integration or data-quality issues
• Adopt and use agreed systems, dashboards, automation and digital tools correctly, supporting consistent ways of working across both regions
• Participate in testing, validation, training or deployment activities for system changes and automation that affect the role, where required
• Identify recurring process gaps, manual effort, rework, control weaknesses and customer pain points, and propose practical improvements within the role scope
• Support implementation and adoption of agreed process improvements, automation opportunities, SOP updates and standard ways of working
• Document relevant customer knowledge, processes and exceptions so that work can be covered effectively during absence, transitions or peak periods
• Share knowledge and best practices with colleagues, support onboarding and cross-training, and provide reasonable portfolio coverage across Europe and the Americas when business continuity requires it
• Support projects and ad hoc activities aligned with business needs while maintaining accountability for the assigned customer portfolio

The application process

• End Date: 2026-10-31
• Target Hire Date: 2026-11-16
• Target End Date: 2027-05-31