Customer Service Representative

PPG Coatings (HK) Co. Ltd

PPG Industries’ vision is to continue to be the world’s leading coatings and specialty products company. Through leadership in innovation, sustainability and color, PPG helps customers in industrial, transportation, consumer products, and construction markets and aftermarkets to enhance more surfaces in more ways than does any other company. Founded in 1883, PPG has global headquarters in Pittsburgh and operates in more than 60 countries around the world.  For more information, visit www.ppg.com.

Customer Service Representative

We are currently seeking a Customer Service Representative to join our dynamic team. Based in Hong Kong, this role serves as a core support hub for local operations and requires close collaboration with the sales team, supply chain, and warehouse departments. The primary responsibilities include managing the end-to-end customer order lifecycle, improving On-Time In-Full (OTIF) delivery performance, handling customer complaints, and managing daily documentation, invoicing, and record archiving. The position is dedicated to building and maintaining strong business relationships through efficient and professional service.

Key Responsibilities

Order & Supply Chain Coordination

• Proficiently operate the SAP system to manage the full Order-to-Cash (OTC) process.
• Receive customer orders, confirm supply plans with the Supply Planning team, and promptly communicate delivery schedules to customers to meet their requirements, while continuously tracking progress to enhance OTIF performance.
• Coordinate shipments based on customer needs and real-time inventory availability.

Customer Support & Relationship Management

• Serve as the first point of contact for customer complaints and coordinate internally with relevant departments (e.g., Sales, Warehouse, Quality) to resolve issues promptly.
• Build and maintain long-term, positive business relationships through consistent, professional, and efficient communication.

Finance & Documentation Support

• Notify the Finance team immediately upon shipment to facilitate timely accounts receivable clearance and ensure smooth cash flow.
• Manage the collection, registration, printing, and follow-up of delivery acknowledgments, transport invoices, and VAT invoices.
• Accurately prepare customized payment statements according to individual customer requirements and ensure payment documents are dispatched accurately and without delay.
• Send a weekly email listing all dispatched invoices to the respective Sales Managers.

Document Management & Administrative Support

• Organize and archive all department-related documents to ensure historical records are easily and accurately retrievable for internal audits and operational needs.
• Assist with general administrative tasks, including but not limited to document stamping, scanning, tracking EMS shipments, and internal document distribution.

Qualifications

Language & Communication Skills

• Fluency in Cantonese, English, and Mandarin (must be able to use all three languages professionally for speaking, listening, reading, and writing).
• Excellent interpersonal and cross-functional communication skills, with a strong customer service orientation.

Professional Skills & Experience

• Familiarity with customer service or order management processes; prior experience using SAP for order processing is preferred.
• Basic knowledge of financial documentation (e.g., invoices, delivery acknowledgments, payment statements).
• Detail-oriented, highly organized, with strong multitasking abilities and resilience under pressure.

Education

• Associate degree or higher; field of study is open (majors in Logistics, Supply Chain, Business Administration, or related disciplines are preferred).

Interested parties please click "Quick Apply" and send your full resume with working experience, academic and professional qualification, expected salary, and date of availability to HR Department.