Customer Solutions - Ocean Export

QUALIFICATIONS

• Bachelor’s degree in Logistics, Transport Management, Supply Chain Management, or a related field.
• Excellent verbal and written communication skills in English and the local language.
• Minimum of 3 years’ experience handling shipments for Ocean Export or similar role within the logistics or freight forwarding industry.
• Strong knowledge of local and international freight forwarding services, shipping processes, and customs regulations.
• Experience in pricing, procurement, and rate management related to ocean freight operations.
• Proficient in using industry-standard systems, software, and operational tools relevant to freight forwarding and logistics.
• Strong customer service orientation with analytical and problem-solving skills.
• Professional, organized, and results-driven working attitude.
• Highly motivated to learn new processes, accept feedback positively, and work independently.
• Ability to complete tasks efficiently with minimal supervision.
• Highly trainable, adaptable, and approachable team player.

JOB RESPONSIBILITIES

Main Customer Contact and Issue Resolution

• Ensure accurate verification of House Bills of Lading (HB/L) prior to cargo release to avoid errors or misunderstandings across different bill of lading types.
• Maintain strict adherence to on-time KPI requirements and operational deadlines.
• Proactively explain shipping and customs procedures to consignees and address inquiries in a clear and professional manner.
• Provide prompt and effective solutions in handling operational issues and customer escalations.
• Ensure timely customs processing, including physical document submission and online customs procedures, without delays.
• Monitor and comply with KPIs related to customs clearance and on-carriage operations.
• Deliver and monitor high-quality service coordination between Origin and Destination offices.
• Generate and submit accurate, on-time reports in accordance with customer requirements and service

KPIs adherence in Operational System

• Continuously monitor and ensure accurate milestone updates and status code entries in compliance with 100% Data Quality standards.
• Meet KPI timelines for the creation and updating of new customer contacts in the operational system.
• Prepare and process finance-related documents in the operational system, including Accounts Receivable (AR) and Accounts Payable (AP).
• Ensure timely closure and completion of jobs in the operational system.

Documentation Management

• Ensure the timely receipt of complete, accurate, and sufficient shipping and customs documentation.
• Maintain proper filing and archiving of all shipment documents in the job file prior to vessel arrival.
• Prevent shipment postponements caused by incomplete or missing documentation.
• Meet KPI timelines for documentation collection, verification, completion, and submission.
• Monitor payments to creditors and follow up on delayed payments from debtors, coordinating with the Accounting Department for proper clarification and resolution.
• Review and verify invoices to ensure accuracy and correctness
• Manage and maintain all relevant shipment documentation, including various types of Bills of Lading and other mandatory records required for each file.
• Ensure smooth coordination and effective communication with related departments, including trucking, customs brokerage, and other operational teams