Customs & Compliance Executive

Overall Job Responsibility

• Responsible for managing and overseeing all customs and trade compliance activities at the Penang manufacturing facility.
• Ensures all import, export, and customs clearance operations are conducted in full compliance with Royal Malaysian Customs Department (JKDM) regulations, while optimizing duty costs and maintaining accurate documentation.
• Primary point of contact for customs authorities and internal stakeholders on all customs-related matters.

Responsibilities

1. Customs Operations & Compliance

   • Manage and oversee all import (A1 & A2) and export customs clearance activities for raw materials, finished goods, machinery, equipment, and spare parts.
   • Prepare, review, and process all required customs documentation, including K1/K2 forms, permits, declarations, commercial invoices, packing lists, certificates of origin, and bills of lading.
   • Ensure accurate HS code classification for all products and materials, and identify opportunities for duty optimization and sales tax exemptions.
   • Monitor and apply duty exemption programs, sales tax exemption/drawback schemes, and Free Trade Agreement (FTA) benefits (e.g., RCEP, ASEAN) to reduce duty costs.
   • Maintain and renew all factory and business licenses, trade registrations, and customs-related permits. v
   • Oversee customs compliance for Licensed Manufacturing Warehouse (LMW) and Free Trade Zone (FTZ), including stock movement control, customs reporting, licence renewal, and audit readiness.
   • Prepare, update, and submit monthly and annual customs reports in accordance with customs regulatory requirements.
   • Maintain accurate customs records and ensure timely reporting for compliance, audit, and management review.

2. MITI & Certificate of Origin (COO) Management

   • Manage MITI applications for new product registration and approval.
   • Prepare detailed cost analysis and supporting documentation for Certificate of Origin (COO) applications.
   • Process and submit (COO) applications and ensuring compliance with applicable Free Trade Agreements (FTAs).
   • Coordinate with internal departments and relevant authorities to ensure timely approval and issuance of COO documentation.
   • Maintain accurate records of COO applications, approvals, and supporting documents for audit and compliance purposes.

3. Continuous Improvement & Advisory

   • Stay updated on changes to Malaysian customs regulations, tariffs, and trade policies, and communicate relevant updates to internal stakeholders.
   • Provide expert advice to internal teams on correct customs treatment, HS code application, and sales tax implications.
   • Participate in business reviews with service providers and drive corrective actions as warranted.

4. Plant Authority Licensing & Regulatory Compliance
   Manage the renewal and maintenance of all plant and regulatory licenses to ensure continuous operational, including:

   • Licensed Manufacturing Warehouse (LMW) Licence
   • Free Trade Zone (FTZ) Licence
   • ATIGA Manufacturer Registration / Licence
   • Certificate of Origin (COO) / Certificate of Origin (CO) Registration v. Local Authority & Business Registrations (MPSP / SSM)
   • Dagang Net (Customs Declaration System) Registration & Renewal

5. Company Engagement Activities

6. Any other duties or responsibilities assigned by superior from time to time

Requirements

• Education Level: Bachelor's Degree or Diploma in Business Administration, Logistics & Warehouse, or any related field
• Working Experience: Minimum 3 years and above in related field Local Customs License/Certification (KEK) is an advantage.
• Hands-on experience in managing regulatory submissions, permit applications, and statutory license renewals.
• Fluent in Mandarin, English, and Bahasa Malaysia will be an adavantage