Data Administration Manager

The American Veterinary Medical Association (AVMA), the national nonprofit association established in 1863 representing 111,000+ veterinarians working in private & corporate practice, government, industry, academia, & uniformed services, is seeking a Data Administration Manager to join the team of AVMA’s charitable arm – the American Veterinary Medical Foundation (AVMF).

Established in 1963 & headquartered in Schaumburg, IL, a northwest suburb of Chicago, the AVMF is a thriving Foundation dedicated to increasing charitable resources for the support of the veterinary profession & those that love & care for animals & has strategically positioned itself as a national charitable resource & priority for the support of the veterinary profession, veterinary students, & the care of animals.

Reporting to the Senior Manager of Scholarships & Grants, the Data Administration Manager supports the AVMF’s fundraising, scholarship, & program operations by managing the donor database & ensuring accurate, efficient data management & date entry, as well as coordinating the timely processing & acknowledgment of donor contributions, including, gifts, pledges, pledge payments, matching gifts, memorial & tribute donations, stock gifts, & in-kind contributions. They also provide operational support for scholarship & grant programs, helping to track awards, manage the financial award distribution process, & ensure compliance with internal processes & legal reporting requirements. They will work cross-functionally to help streamline workflows, maintain data integrity, & support both donor engagement & program delivery.

To be successful in this role you must be highly collaborative & passionate about AVMF’s mission. Additional qualifications include:

• BS/BA degree in a related field or equivalent work experience.
• A minimum of 3 years’ experience in CRM database management is required, experience working in a not-for-profit/fundraising environment preferred.
• Blackbaud Raiser’s Edge NXT experience preferred.
• Experience in grants management is preferred with a focus on post-award management & support.
• Proficiency in Microsoft Excel.
• Proven track record of identifying & evaluating data-informed patterns & using them to make data-informed decisions & suggestions.
• Experience creating data-informed donor prospect lists.
• Self-starter with strong work ethic, attention to detail, & the ability to think strategically.
• Must be able to effectively handle multiple projects simultaneously in a deadline-driven environment.
• Highly collaborative with excellent written & verbal communication skills.
• Demonstrated ability to work as part of a team in a fast-paced work environment.
• Experience on smalls teams preferred.
• Must be adaptable to change & have a personal commitment to AVMF’s mission.
• Must be able to work outside of normal business hours as needed.

Deadline for application is 11/18/26. Submit cover letter, resume & salary requirements to : [email protected] .

The AVMA offers a supportive & flexible hybrid work environment & excellent benefits including heath, dental, vision, life, AD&D, short-term disability, & long-term disability insurance; FSA & HSA plans; 401(k) Plan; generous vacation & sick time; 11 Paid Holidays; Floating Holiday, Paid Parental Leave, an Employee Assistance Program, tuition & professional certification reimbursement, Compensatory Time Off, casual dress, 37.5 hour workweek, Association Forum/ASAE membership, & veterinary pet insurance.

A reasonable estimate of the current base pay range for this position is $68,000 - $81,000. Compensation decisions take into account a wide range of factors, including but not limited to relevant experience, skills, certifications, geographic location, business needs, & organizational policies. In addition to these factors, we believe in the importance of pay equity & consider internal equity of our current team members as a part of any final offer.

About the AVMA:

Located in Schaumburg, Illinois, with an office in Washington, D.C., the AVMA is structured to work for its members, & acts as a collective voice for its membership & for the profession. The AVMA provides many benefits to its members, including information resources, state & federal advocacy, opportunities to address issues affecting policies that govern the profession & practice of veterinary medicine, continuing education opportunities, quality publications, & discounts on personal & professional products, programs & services. The work of the AVMA is carried out by a dedicated staff of over 170. The organization is governed by an 18-member Board of Directors & has a $50M+ annual operating budget. Visit www.avma.org/AVMAcareers!

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