Data Administrator

Carter Psychology Center is seeking a highly organized and analytical Remote Data Administrator to oversee the management, accuracy, and structural integrity of our administrative databases. In this role, you will be responsible for administering clinical datasets, processing patient information, maintaining electronic health records (EHR), and generating operational reports for practice leadership. Operating in a fully remote capacity, you will ensure our digital systems remain secure, compliant, and optimized for daily practice operations.
Key Responsibilities

• Database Administration & Integrity: Manage, update, and audit primary electronic health databases to ensure patient records, clinical evaluations, and administrative files are accurately indexed.
• Data Verification & System Maintenance: Monitor data entry pipelines, clean legacy files, and resolve system discrepancies via secure remote administrative channels.
• Reporting & Analytics: Compile and generate weekly and monthly operational, billing, and patient activity reports to support administrative decision-making.
• Cross-Functional System Support: Coordinate with administrative leads and clinical practitioners to streamline data workflows, user access, and electronic file transfers.
• Data Security & HIPAA Compliance: Enforce strict data security policies, access controls, and HIPAA regulations to safeguard Electronic Protected Health Information (ePHI) from a private home workspace.

Qualifications & Requirements

• Education: High School Diploma or equivalent required; Associate’s or Bachelor’s degree in Health Information Management, Computer Science, or Business Administration preferred.
• Experience: 2–4 years of experience in data administration, database management, or health information systems.
• Technical Skills:
  • Advanced proficiency in database management software, Microsoft Excel (data tables, formulas, reporting), and cloud-based systems.
  • Experience working with Electronic Health Record (EHR/EMR) platforms and healthcare data standards.
  • Reliable high-speed internet and a private home office environment suited for remote database administration.
• Core Competencies:
  • Exceptional analytical, problem-solving, and organizational skills.
  • Strong attention to detail and data precision.
  • High ethical standards regarding data privacy, confidentiality, and regulatory compliance.

Compensation & Work Structure

• Compensation: $27.00 – $30.00 per hour (commensurate with experience).
• Schedule: Monday – Friday, daytime operational hours.
• Environment: 100% remote position featuring digital orientation and ongoing team coordination.