Data Administrator

Job Summary

The Data Administrator is responsible for maintaining the accuracy, integrity, and confidentiality of operational data across company systems. This role supports business operations through data entry, record maintenance, process coordination, reporting, and operational research activities. The position plays an important role in ensuring efficient workflows, supporting decision-making, and identifying opportunities for continuous operational improvement.

Key Responsibilities

Data Management & Maintenance

• Enter, update, and maintain data in company systems and databases.

• Ensure data accuracy, completeness, and consistency across multiple platforms.

• Perform regular data audits, validation checks, and cleansing activities.

• Identify and resolve data discrepancies, duplicates, and errors.

Database Administration

• Maintain and organize company databases, records, and master data files.

• Support database updates, migrations, and data imports/exports.

• Monitor database integrity and report issues to relevant stakeholders.

• Assist in maintaining data structures and documentation.

Reporting & Analysis Support

• Generate scheduled operational reports and dashboards.

• Prepare and compile data for management review and decision-making.

• Support Data Analysts by providing clean, validated, and structured datasets.

• Assist with basic trend analysis and data reconciliation tasks.

Data Governance & Compliance

• Ensure compliance with company data management policies and procedures.

• Maintain confidentiality and security of sensitive information.

• Support data retention, archival, and record management requirements.

• Assist in developing and maintaining data standards and SOPs.

Process Improvement

• Recommend improvements to data collection and management processes.

• Participate in system enhancement and data quality initiatives.

• Collaborate with business users to improve data accuracy and workflow efficiency.

Requirements

Education

• Minimum SPM or Diploma or Bachelor's Degree in Information Systems, Business Administration, Computer Science, Statistics, or related field.

Experience

• 1–3 years of experience in data administration, data management, data entry, or related roles is preferred.

• Experience working with large datasets and business systems.

Technical Skills

• Advanced Microsoft Excel skills (Pivot Tables, VLOOKUP/XLOOKUP, Power Query preferred).

• Familiarity with database systems and data management tools.

• Basic SQL knowledge is an advantage.

• Experience with ERP, CRM, or business information systems is preferred.

• Familiarity with Power BI, Tableau, or reporting tools is a plus.

Soft Skills

• Strong attention to detail and accuracy.

• Excellent organizational and time management skills.

• Analytical and problem-solving mindset.

• Ability to work independently and collaboratively.

• Good communication and documentation skills.