Data Analyst/Encoder (HR Support)

POSITION INFORMATION

• Position Title: Jr. HR Administrative Assistant (Data Integrity)
• Duty Station: Makati, Philippines
• Organizational Unit: 10010361 MHRO Operations Support Unit
• Reports directly to: HR Business Analyst

RESPONSIBILITIES AND ACCOUNTABILITIES

• Support in the routine clerical checks of HR and personnel records to verify completeness and accuracy of basic employee data (e.g. personal details, contract dates, assignment information).
• Assist in periodic data cleaning exercises by gathering required information and applying instructed corrections.
• Update HR records and trackers based on approved and documented instructions from authorized HR staff.
• Coordinate and communicate with Regional and Country Offices, as well as HRAU, to manage and inform required changes in HR data.
• Maintain simple logs or lists to track data corrections and pending follow-ups.
• Manage organized electronic files of HR data cleansing trackers as instructed.
• Enter and update personnel and contract-related information in HR systems, databases, and spreadsheets following established procedures and checklists.
• Handle HR and personal data confidentially and in compliance with IOM Data Protection and Data Governance instructions.
• Apply the minimum necessary data principle when preparing, sharing, or processing HR information.
• Respond to routine data-and records-related queries from HR colleagues within delegated authority.
• Escalate complex or unclear data issues to the supervisor for guidance.
• Perform other related clerical duties as assigned.

REQUIRED QUALIFICATIONS AND EXPERIENCE

• Bachelor’s degree in business or public administration, Human Resources Management, Finance or Accounting, Information Systems and Technology, or any Social Sciences field from an accredited academic institution with two (2) years of relevant professional experience.
• Experience in Human Resource Management ERP, including troubleshooting issues.
• Strong working knowledge of relevant Microsoft applications; experience in AI and Power BI is an advantage.
• Excellent verbal and written communication skills, with the ability to interact professionally with a diverse group, including supervisors, managers, and endusers.
• Attention to detail and accuracy when working with data and records.
• Ability to follow standard procedures and instructions consistently.
• Basic knowledge of spreadsheets and office applications.
• Discretion and a strong sense of confidentiality.
• Strong customer service orientation; focused on result for the clients.
• Organizational skills; experience in issue-tracking system is an advantage.
• Problem-solving skills and creative thinking.

Pay: Php30,000.00 per month

Benefits:

• Company Christmas gift
• Company events
• Health insurance
• Life insurance
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee

Education:

• Bachelor's (Required)

Experience:

• Data management: 2 years (Required)
• HR ERP: 1 year (Required)

Language:

• English (Required)

Work Location: In person