Data & Projects Specialist

Data & Projects Specialist, Tokyo With one shared mission of opening the world through education, EF is a multicultural and multilingual community of team members working across 55 countries all around the world. Bring your talents, your perspective, and your ambition. In return, we offer a vibrant, dynamic working environment, and a fulfilling international career.

The APAC Tours Operations department is currently looking for an energetic and enthusiastic individual for the position of Data & Project Specialist, APAC, to join our Asian hub in Tokyo, Japan, ASAP.

What You’ll Do

• Anticipate requirements, uncover areas of improvement, and develop optimization strategies for systems, processes, and workflows
• Provide and organize data, build and manage reports and tools to support team decisions and efficiency
• Develop reports and dashboards (PowerBI and Tableau)
• Write and execute SQL queries
• Help automate manual and complex processes using AI tools
• Build relationships with key partners and routinely present proposals and results
• Lead and manage small to medium‑scale systems or process‑transformation projects, ensuring clear planning, execution, stakeholder alignment, and successful delivery

Who You Are You have an analytical, strategic and innovative mindset, and thrive in collaborative settings. You are passionate about improving internal operations processes, and deriving insights for data-driven business decisions, with the end-goal of creating an even more beautiful customer experience.

We’re Looking For

• Technical & Analytical Skills

• Strong data analytics abilities, including interpreting complex datasets

• Expertise in analyzing, transforming, and consolidating structured and unstructured data

• Ability to effectively use SQL, Atlassian Jira, and MS Power Platform

• Experience developing reports/dashboards in PowerBI and Tableau

• Experience with Power Automate or low‑code automation tools

• High proficiency in MS Office tools, particularly Excel

• Project & Process Leadership

• Project management experience leading system or process transformation initiatives

• Ability to translate business needs into clear, structured system requirements

• Ability to effectively prioritize and manage multiple projects

• Professional Experience

• 3+ years of experience as a Business Analyst, Data Analyst, or BI Developer

• Preferred financial background to support data‑driven decision‑making

• Ways of Working

• Knowledge of Agile methodology (desirable)

• Strong problem‑solving skills

• Ability to explain technical concepts in non‑technical language

• Ability to communicate effectively

• Proven team player

Requirements

• Permission to work in Japan. Sponsorship possible under certain conditions
• Native or highly proficient English and ideally, at least, intermediate Japanese speaking skills

Why work at EF

• We are international. With a global network of offices and schools, EF is able to offer an international career in any part of the world.
• We are entrepreneurial. EF has grown into the largest international education company by hiring people who are street smart and “can get things done”. Our entrepreneurial spirit is at the core of what makes working at EF a ton of fun.
• We embrace change. Be prepared to join a flexible organization where no day is the same. We believe change is key to business success, personal development, and career progression.

About Us Some companies are in the business of banking. Others are in the business of shoes. Or sports. Or soft drinks. At EF, we're in a different kind of business. One that's a little less tangible, and a lot more important. Because our business, what we make, makes everything else possible. We're in the business of understanding. Between people. Between cultures.

For over half a century we’ve been the leader in international educational programs and experiences designed to foster such understanding. Through language, cultural exchange, academic studies, and educational travel, we create the kinds of immersive experiences that challenge biases, open minds, and pave the way for a more understanding world.

You’ll find our offices and schools located in some of the world’s greatest cities, and filled with smart, driven people (over 50,000 of us) who push each other to be better every day. But it’s what we do together - building greater understanding, breaking down barriers, and creating a better world - that makes all the difference.

Founded in 1965 in Sweden, EF (Education First) is a global association of education companies that share a common mission of opening the world through education. EF has been recognized on Forbes 2025 and 2024 World’s Best Employers and 2024 Top Companies for Women lists, Fast Company’s 2025 Next Big Things In Tech, and was a 2024 App Store Award winner in Cultural Impact.

About The Team EF Educational Tours teams up with educators to take students beyond the classroom on immersive international travel programs. We deliver educational experiences powered by a proven learning method that’s designed to build essential skills, like curiosity and communication. Our tours are where learning meets life—they give students firsthand experience of the world, and unlock the type of personal growth that prepares them for their futures.

Learn more about EF Educational Tours: https://www.eftours.com/